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Construction Project Coordinator

Axelon

Lebanon, IN

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JOB DETAILS
SALARY
$29–$37 Per Hour
SKILLS
Accounting, Administrative Skills, Bill of Materials (BOM), Billing, Business Support, Change Management, Communication Skills, Computer Skills, Construction, Construction Projects, Contract Management, Contract Processing, Document Management, Documentation, Establish Priorities, File Management, Government Contracts, High School Diploma, Insurance Documentation, Interpersonal Skills, Maintenance Services, Materials Tracking, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Project, Microsoft Windows Operating System, Order Management, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Property Maintenance, Purchase Orders, Purchasing/Procurement, Request for Proposals (RFP), Retrofit, Safety Equipment, Safety Training, Safety/Work Safety, Sales Administration
LOCATION
Lebanon, IN
POSTED
1 day ago

Location: Lebanon, IN
Duration: 4 Months

Responsibilities:

  • Support business activities including RFIs, RFPs, submittals, subcontract processing, managing project documentation, booking or cost tracking system entry, and customer invoicing.
  • Complete project or sales-related administrative tasks to meet customer expectations and internal financial commitments.
  • Support new contracts and manage changes to existing maintenance and service, retrofit, or PSA contracts, Labor and Material tickets, and service order management tickets.
  • Assist with the subcontract process, generate subcontracts online or using templates, and organize subcontractor documentation such as waivers, certificates of insurance, wrap-ups, and bonding information.
  • Manage subcontractor invoices by releasing for payment or researching payment issues.
  • Manage project documentation files, gathering documents such as submittal documentation, customer communication, subcontracts documents, and proposals.
  • Complete project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books, and training documentation.
  • Produce submittal packages for use by technicians, engineers, or the customer, gathering documents such as network flow diagrams, room schedules, and project bill of materials.
  • Assist with procurement of materials using electronic purchasing/ordering tools to enter and track project materials.
  • Work with project management to ensure cost scheduling and re-estimates are entered into the tracking system, and enter project dates, schedules, and contract costs as directed.
  • Assist management in coordinating safety programs, verify monthly toolbox training and safety reporting, and ensure employees have the proper safety equipment.
  • Perform other duties as required to support the project team.

Requirements:

  • Experience supporting project-related teams in the construction or building maintenance industry.
  • Proficient computer skills with general Windows environment, Microsoft Office software, and email.
  • Strong interpersonal skills to effectively communicate with both internal and external clients.

Preferred Skills:

  • Experience working with government contracting.
  • Experience working with construction documentation such as RFIs, RFPs, and submittals.
  • Proficiency working with Microsoft Project.
  • Advanced skills working with Microsoft Excel and PowerPoint.
  • Ability to prioritize work activities based on financial impact to desired business goals.

Preferred Education:

  • High School Diploma or equivalent required. Associate's Degree (or higher) preferred.
  • Experience and/or basic project accounting or costing principles.
AXEL01

About the Company

A

Axelon