Construction Project Assistant

Talis Group’s client is a premier construction company working with Fortune 50 clients in the commercial and industrial sectors. Due to continued growth, they are adding a Construction Project Assistant to their Louisville headquarters.  This role will provide administrative & project coordination support to the Project Managers to ensure project milestones are met.  This position will support projects from the bid phase through completion & will work primarily in the main office with periodic visits to job sites as needed.

This is an excellent opportunity for a strong administrative multi-tasker who thrives in a fast-paced environment.

This award-winning company offers excellent benefits including health, dental, 401k with employer match, 3 weeks paid time off, paid holidays, and a competitive salary range of $65-$85k(based on experience).  Hours are Mon-Friday, 8am-5pm, onsite.

Highlighted Duties

• Perform administrative functions & provide administrative support to project team.
• Assist with project setup, documentation, & organization.
• Organize, maintain, & distribute project documentation including subcontracts, purchase orders, change orders, RFIs, & correspondence.
• Support the bid process & assist with project administration from pre-construction through closeout.
• Track project milestones, deliverables, & progress.
• Assist with job cost tracking, budget monitoring, & reporting.
• Prepare look-ahead schedules, coordinate meetings & conference calls, & internal scheduling updates.
• Follow up with subcontractors/suppliers regarding project paperwork as needed
• Perform clerical tasks, tracking hours worked, etc.
• Work in the main office & visit job sites as needed to provide project support.
• Perform additional duties as assigned to support business needs. 

Highlighted Requirements

• Bachelor’s degree or certificate in Construction Management or a related field preferred.
• MUST have 2-3 years of experience providing project or administrative support within the construction industry (general contractor, mechanical/HVAC, industrial, or similar.)
• Strong proficiency in MS Office (Word & Excel) and related project software.
• Strong understanding of construction project lifecycle, including safety, cost, schedule, quality, and customer satisfaction.
• Proven ability to manage multiple projects, prioritize time-sensitive tasks, & meet deadlines in a fast-paced environment.
• Strong organizational, written, & verbal communication skills.
• High level of self-motivation, flexibility, and attention to detail with the ability to learn & apply new technologies & systems.
• Ability to handle a large amount of walking to and from job site on uneven terrain, often muddy and difficult to navigate.
• Standing, bending, & moving as needed to get to/from job site required.