• Manage and organize project documentation across multiple active construction projects.
  

• Maintain current drawings, specifications, addenda, bulletins, revision logs, and document registers.
  

• Upload, distribute, and manage project documents using Pro core or other construction management platforms.
  

• Ensure project teams are working from the latest approved drawings and specifications.
  

• Prepare, submit, and track Requests for Information (RFIs), submittals, shop drawings, product data, samples, and other project documentation.
  

• Maintain document logs, transmittal, meeting minutes, correspondence, approval logs, and distribution records.
  

• Track Architectural Supplemental Instructions (ASIs), change orders, field directives, and drawing revisions.
  

• Coordinate document updates with Project Managers, Superintendents, Engineers, General Contractors, Architects, Vendors, Subcontractors, and Clients.
  

• Follow up with internal and external stakeholders regarding outstanding approvals, revisions, and overdue documentation.
  

• Assist with project reporting, scheduling updates, meeting coordination, and administrative support.
  

• Assist with permit applications, inspection scheduling, correction notices, and jurisdictional documentation.
  

• Maintain permit logs and ensure required documentation is submitted on time.
  

• As-built drawings
  

• Operations & Maintenance (O&M) manuals
  

• Equipment warranties
  

• Manufacturer documentation
  

• Testing and commissioning reports
  

• Training documentation
  

• Verify all closeout documentation is complete, accurate, and submitted according to contract requirements.
  

• Review project documents for accuracy, completeness, formatting, naming conventions, and version control before distribution.
  

• Maintain organized electronic and physical project files.
  

• Protect confidential company and client information while ensuring proper document security.
  

Experience

• Minimum of 2 years of experience in construction document control, project coordination, project administration, or a similar construction support role.
  
• Experience supporting electrical, low-voltage, security, access control, CCTV, audio-visual, or commercial construction projects are highly preferred.
  

Technical Knowledge

Strong understanding of:

• Construction drawings and specifications
  
• RFIs and submittals
  
• Shop drawings
  
• Change orders and revision tracking
  
• Construction document workflows
  
• Project closeout documentation
  

Software Skills

• Experience with Pro core or similar construction management software preferred.
  
• Proficiency in Microsoft Outlook, Word, Excel, and Adobe Acrobat.
  
• Experience managing electronic document control systems.
  

Professional Skills

• Ability to read and interpret construction drawings and technical documentation.
  
• Exceptional organizational skills with strong attention to detail.
  
• Ability to manage multiple projects and competing priorities simultaneously.
  
• Strong written and verbal communication skills.
  
• Self-motivated with the ability to work independently while collaborating effectively with project teams.
  
• Bilingual English and Spanish are a plus.
  

Preferred Qualifications

• Experience with Pro core document management and workflow automation.
  
• Electrical and low-voltage construction experience.
  
• Permit and inspection coordination.
  
• Submittal, RFI, and change order management.
  
• As-built drawing preparation and project closeout documentation.
  
• Construction scheduling, meeting coordination, and project administration.