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Construction Coordinator

Beacon Hill Staffing Group, LLC

Maywood, New Jersey

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JOB DETAILS
SALARY
$80,000–$90,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Administrative Skills, Billing, Biology, Budget Management, Budget Reporting, Calendar Management, Change Requests/Orders, Communication Skills, Compensation and Benefits, Construction, Construction Support, Continuous Improvement, Contract Management, Detail Oriented, Document Management, Documentation, Flexible Spending Accounts, Fortune 500 Customers, Leadership, Leasing, Legal, Life Insurance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Project Tracking, Project/Program Coordination, Project/Program Management, Property Management, Real Estate, Real Estate Development, Regulations, Reimbursement, Time Management
LOCATION
Maywood, New Jersey
POSTED
15 days ago

Our client is seeking a detail‑oriented Construction Coordinator to support a fast‑paced development and tenant construction team within a real estate environment. This role blends administrative support with project coordination and offers a strong pathway into a junior project management track. The position is ideal for someone with real estate or construction experience who enjoys working across multiple stakeholders and keeping projects organized. Hours are 8:30am-5:30pm with strong work‑life balance and occasional after‑hours email monitoring. The role is fully onsite five days per week in Maywood, NJ, with remote summer Fridays and early close during that period.

Key Responsibilities:
  • Provide administrative and coordination support to the construction and development team
  • Manage calendars, meeting scheduling, and general support for leadership (including VP level)
  • Process expenses, invoices, and departmental billing accurately and in a timely manner
  • Track and manage contracts, including follow‑ups with vendors, contractors, and architects
  • Draft and distribute standard communications and notices using templates
  • Coordinate document management including scanning, filing, and retention
  • Liaise with internal teams (Leasing, Legal, Accounting, Property Management) and external partners
  • Track tenant construction budgets and maintain reporting
  • Support project coordination across multiple construction and redevelopment initiatives
  • Assist with documentation such as change orders, invoices, vendor onboarding, and commissions
  • Maintain organization across multiple workstreams and support team efficiency

Qualifications:
  • 3-5+ years of experience in construction coordination, real estate, or project administration
  • Prior experience within real estate, development, or construction environments required
  • Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint)
  • Highly organized with strong attention to detail
  • Ability to manage multiple priorities and deadlines in a fast‑paced environment
  • Strong communication skills with professionalism across stakeholders
  • Self‑motivated with ability to work independently and collaboratively
  • Degree not required

Compensation/Benefits:
  • Up to $80K-$90K base salary + paid overtime + discretionary bonus
  • Medical, dental, and vision benefits (eligible after first month)
  • 401(k) with competitive employer match
  • HSA, FSA, and wellness initiatives
  • Generous PTO package
  • Company‑paid life insurance and long‑term disability
  • Summer Fridays (remote + early close)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

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Beacon Hill Staffing Group, LLC

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/