Construction Administrative Assistant - Utility Project Site Coordinator

Job TitleJob Description Required Education • High School Diploma or equivalent Preferred Certifications: SharePoint certifications Microsoft Office certifications Required Skills and Experience • Minimum 3-5 years of administrative support experience (5+ years preferred) • Advanced Microsoft Office skills • Experience using Microsoft SharePoint • Strong written and verbal communication skills • Experience taking detailed meeting minutes • Experience ordering office supplies and supporting office operations • Strong organizational and time management skills • Proactive work ethic with the ability to anticipate needs • Ability to troubleshoot, problem solve, and work independently • Comfortable supporting construction or project environments • Experience with expense reporting software (SumTotal or similar) • Ability to work onsite five days per week • Valid driver's license with dependable transportation Preferred Skills • Experience with OneNote • Adobe Pro • Bluebeam • SAP • Previous experience supporting construction trailers or project sites • Experience with Mortenson, Vestas, or similar construction/energy companies Job Duties • Manage the daily operations of the job site trailer • Attend the daily 7:00 AM Plan of the Day meeting • Take and distribute meeting minutes • Order office and project supplies • Coordinate catering and vendor services • Support site personnel, visitors, and project leadership • Schedule and coordinate meetings • Provide administrative support to onsite and remote staff • Maintain organized documentation and records • Assist with expense reporting and administrative processes • Coordinate with vendors and service providers • Help ensure efficient day-to-day site operations Typical Day • Arrive before 7:00 AM to prepare the site trailer • Attend the daily Plan of the Day meeting and record meeting minutes • Distribute meeting notes to project personnel • Order office and project supplies as needed • Support meetings throughout the day • Assist project managers and site personnel with administrative requests • Coordinate with vendors and visitors • Complete administrative tasks and prepare for the following day • Typical workday ends around 3:30 PM