Administrative Skills, Child and Youth Services, Communication Skills, Conference Management, Conferences, Detail Oriented, Documentation, English Language, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multilingual, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Program Evaluation, Project/Program Management, Social Work, Spanish Language, Team Player, Telephone Skills, Time Management, Writing Skills
Title: CONFERENCE SCHEDULER – Family Reception Center
Reports To: Conference Facilitator
Location: 503 5th Avenue, Brooklyn, NY 11215
Hours: 35 Hours/Week; Non-Exempt
Salary Range: $40,000 - $45,000 per year
Job Summary: The Conference Scheduler performs and coordinates all administrative duties related to family team conferences involving families enrolled in Brooklyn prevention programs, along with front desk administrative duties to support the overall program operation. The Conference Scheduler works closely with the Conference Facilitator to ensure that timely conferences are conducted with professionalism and effectiveness to meet all program and Administration for Children’s Services (ACS) mandates.
Major Duties:
- Submit monthly tracking list of all conferences due to the Conference Facilitator and program Supervisors.
- Complete and submit required documents to ACS to request and schedule conferences.
- Reserve space for each conference and prepare the space with needed materials in advance of each conference.
- Ensure that timely notification is sent to all conference participants and identified supportive individuals in advance of each conference.
- Assist Case Workers and Social Workers with reminder calls to conference participants and identified supportive individuals.
- Submit accurate and timely documentation of all contacts and correspondences related to conferencing activity into Connections and PROMIS databases to ensure program is credited with activity.
- Greet and welcome visitors and participants to the program site while covering reception area.
- Notify staff of visitors and participants arriving for appointments.
- Answer and direct phone calls while covering the reception area.
- Distribute petty cash and Metro cards to staff and participants as directed.
- Ensure that the reception area is a safe and welcoming space.
- Attend and participate in program staff meetings, as well as related agency and external trainings as appropriate.
- Perform other duties as assigned.
Qualities Sought:
- Works to create and support a respectful and collegial environment.
- Handles administrative and clerical tasks with professionalism and competence, ensuring the success and effectiveness of the program at large.
- Creates, embodies, and supports a learning environment, regularly participating in training and professional development to expand skills.
- Offers and receives feedback and suggestions in a strength-based and constructive manner.
- Dedicated to being a team player and active contributor to achieve the vision and mission of the program and agency.
Qualifications:
- HS. diploma required. Enrollment in Bachelor's program preferred
- Bilingual in English/Spanish Required
- Proficiency in Microsoft Office (Outlook, Excel, and Word) required
- At least one-year experience as an Administrative Assistant
- Familiarity with Connections and PROMIS databases a plus
- Must have excellent verbal and written communication skills
- Ability to pro-actively resolve problems
- Solid teamwork skills
- Excellent organizational skills with close attention to detail
- Must have the commitment to work from a strength based, youth and family development, and trauma-informed perspective
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Good Shepherd Services
Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference!
1,000 to 1,499 employees
Nonprofit Charitable Organizations
Paid Sick Days, Prescription Drug Coverage, Professional Development, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Life Insurance
https://goodshepherds.org/