Auditing, Business Administration, Communication Skills, Corporate Policies, Corrective Action, Cross-Functional, Detail Oriented, Documentation, External Audit, Federal Compliance Regulations, File Maintenance, Homeland Security, Human Resources, Human Resources Management, Internal Audit, Leadership, Maintain Compliance, Microsoft Office, Organizational Skills, People Management, Project/Program Management, Recruiting/Staffing Agency, Regulations, Regulatory Compliance, Regulatory Reports, Regulatory Requirements, Risk Analysis, Safety Compliance, Schedule Development, Spanish Language, Team Player, Test Plan/Schedule, Test Program, Time Management, Training/Teaching, United States Customs
Description
Job Description: HR Compliance Specialist (Drug & Alcohol Program Focus)
Reports To:
HR Compliance Supervisor
FLSA Status:
Non-Exempt
Position Summary
The HR Compliance Specialist is responsible for the administration and compliance of the organization’s Drug & Alcohol testing programs, including both DOT and Non-DOT requirements. This role ensures adherence to all federal, state, and company policies while maintaining accurate, timely, and confidential records.
This position serves as a key partner to HR, Safety, and Operations to promote a safe workplace, minimize organizational risk, and ensure regulatory compliance. Additionally, the role provides secondary support for I-9 employment eligibility compliance processes.
Key Responsibilities
Drug & Alcohol Program Management (Primary Responsibility)
- Administer end-to-end drug and alcohol testing programs (DOT and Non-DOT)
- Coordinate pre-employment, random, post-accident, return-to-duty, and reasonable suspicion testing
- Ensure compliance with federal regulations (e.g., DOT/FMCSA/PHMSCA) and company policies
- Maintain and manage testing schedules, including random selection pools (if applicable)
- Oversee documentation, recordkeeping, and audit readiness for all testing activity
- Respond to internal and external inquiries regarding testing compliance and documentation
- Support compliance with regulatory reporting requirements and timelines
- Partner with Safety and Operations teams to ensure consistent program execution
- Assist in maintaining compliance documentation related to drug-free workplace requirements
Compliance Monitoring & Audit Support
- Conduct periodic audits of Drug & Alcohol program records to ensure accuracy and compliance
- Identify risks, gaps, or inconsistencies and recommend corrective actions
- Maintain organized compliance files to support internal and external audits
- Stay current on regulatory changes affecting drug and alcohol testing programs
I-9 & Employment Eligibility Support (Secondary)
- Assist with completion, verification, and tracking of Form I-9s
- Support internal I-9 audits and ensure proper documentation and retention practices
- Partner with HR to ensure compliance with employment eligibility requirements
Training & Cross-Functional Support
- Provide guidance and support to HR and leadership on Drug & Alcohol compliance requirements
- Assist in delivering training or communications related to compliance programs
- Serve as a backup resource for other HR compliance initiatives as needed
Qualifications
Education & Experience
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred
- 2+ years of experience in HR compliance, safety compliance, or related field
- Experience with Drug & Alcohol testing programs (DOT or regulated environment) preferred
- Familiarity with I-9 compliance is a plus
- Spanish speaking is a plus
Knowledge, Skills & Abilities
- Working knowledge of Drug & Alcohol testing regulations and compliance requirements
- Strong attention to detail and ability to manage sensitive information
- Ability to manage multiple deadlines and compliance-driven processes
- High level of discretion, confidentiality, and professionalism
- Strong organizational and documentation skills
- Effective communication and cross-functional collaboration skills
- Proficiency in Microsoft Office and HR/compliance systems
Benefits
We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.
An Equal Opportunity Employer.
Please note:- All job offers are subject to pre-employment drug screening and a background check.
- Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.
Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.