POSITION SUMMARY:
The Community Engagement Specialist plays a vital role in supporting the Office of Community Engagement and External Affairs. This position is responsible for providing administrative support, organizing execution of community engagement events and serving as a liaison between the organization and various stakeholders, including faith leaders and government officials. This candidate will be a strategic thinker, a problem solver, an astute manager, and an accomplished multi-task professional who works well under deadlines. The candidate must work well independently and as a member of the corporate partnership and engagement team. Initiative, drive, creativity and excellent communication and organizational skills will be critical for success in this position. This is a crucial role in fostering positive relationships with the community and supporting the team in achieving their goals.
Position: Community Engagement Specialist
Department: Administration
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
General Functions
- Provide advisory, operational and administrative support to the VP of Community Engagement and External Affairs; staying apprised of the work across Boston Medical Center with key stakeholders and ensuring Community Engagement involvement, as needed.
- Partner with the VP of Community Engagement and External Affairs, the department SVP, and other key stakeholders in Marketing and Growth organization, providing day-to-day oversight of organizational, operational and administrative activities.
- Lead event planning and execution including liaising with external partners/vendors and internal stakeholders cross-functionally, budget oversight, research, event planning and logistics, entertainment, and designing the look and feel as well as staffing of events.
- Assist with development of other critical initiatives of the department on an as-needed basis.
- Manage sponsorship budget, including tracking expenses, processing invoices, and preparing financial reports.
- Assist in telling the BMC story through strategic PowerPoint presentations for meetings with internal and external stakeholders.
Primary Responsibilities
- Serve as lead project manager on events and the primary liaison between venue, external vendors and internal teams, including communications and operations.
- Serve as point person for research, logistics, planning, entertainment, and designing the look and feel of the events.
- Assist in the development of event programs, agendas, and promotional materials.
- Collaborate with internal and external stakeholders to ensure successful event execution.
- Evaluate the success of events and identify areas for improvement for future initiatives.
- Monitor event budgets, track expenses, and provide financial reports to the VP and finance department.
- Manage sponsorship budget, including tracking expenses, processing invoices, and preparing financial reports.
Administrative Responsibilities
- Maintain the calendar for the VP of Community Engagement and External Affairs, including scheduling appointments, meetings, and events.
- Provide administrative support on behalf of the VP of Community Engagement and External Affairs, including managing email correspondence (composing/proofing), prioritizing tasks, and managing phone calls.
- Assist with travel arrangements and accommodations for team members when necessary.
JOB REQUIREMENTS
EDUCATION:
- Bachelor's degree in a related field (e.g., communications, public relations, event management) with at least 5 years relevant experience (preferred)
EXPERIENCE:
- Previous experience in community engagement, event planning, or administrative roles is preferred.
KNOWLEDGE AND SKILLS:
- Ability to effectively communicate and engage with people from diverse backgrounds are essential.
- Deep and established connections with the community is a plus.
- Familiarity with community engagement principles and practices is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Demonstrated ability to work effectively in a team environment and collaborate with diverse stakeholders.
- Strong problem-solving skills and the ability to adapt to changing circumstances.
- Knowledge of budget management and financial reporting is desirable.
- Strong interpersonal skills and emotional intelligence.
Req id: 31036