Communications Project Manager

Communications Project Manager

Department: Resource Development

Reports to: Director of Communications

Time Commitment: Full-Time Hourly, Non-Exempt

Level: E

Compensation: $24.04 - $29.45 per hour; We offer a comprehensive benefits package that includes medical, dental, and vision insurance, generous paid time off, life insurance, paid family and medical leave, and more.

• For details on the compensation, see Your Compensation section below.

Application Deadline:

Your application is due by June 26th. We will not actively screen applications received after the deadline. Review of late applications is conducted at the discretion of the hiring manager.

Note to Candidates:

We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described. Habitat is an organization committed to building a diverse and inclusive organization which means that we recognize that sometimes the best candidate may have a less traditional background. We acknowledge that requirements for educational and experience minimums create invisible barriers for historically oppressed populations in pursuit of employment. Combined with our equity practices, we focus on candidates' abilities to excel within the responsibilities of the position, based on their experience found inside and outside formal education and/or work history. We welcome applicants from all communities, and strongly encourage Black, indigenous, and people of color, women, people with disabilities, immigrants, and members of the LGBTQ+ community to apply for this position.

Who You Are:

You understand that strong communications work depends on both creativity and thoughtful project management. You're a strategic thinker who enjoys helping teams move from ideas to execution through clear planning, collaboration, and communication. You thrive in high-volume environments where priorities shift, timelines overlap, and strong organization and attention to detail are essential. In this role, you'll focus on coordinating and improving communications workflows and processes, with responsibility for managing projects and supporting team effectiveness.

You're an excellent listener who knows how to ask thoughtful questions, uncover needs, and build trust with both teammates and internal clients. You're skilled at translating requests into actionable project plans while balancing organizational priorities, team capacity, and deadlines. You enjoy bringing clarity to complexity and helping teams stay focused, aligned, and moving forward.

You're proactive and take initiative to identify potential roadblocks, improve processes, and anticipate future communications needs before they become urgent. You're comfortable analyzing workloads, forecasting team capacity, and helping leadership make strategic decisions about priorities and resource allocation.

You bring experience managing projects within a marketing, communications, or creative environment, and you understand the unique workflows involved in content creation, design, campaigns, storytelling, and production. In addition to project management expertise, you also have strong writing and editing skills and are excited to support communications work.

Most importantly, you're energized by mission-driven work and enjoy supporting a collaborative, creative team that helps bring Habitat for Humanity's stories and impact to life.

Who we are:

At Habitat for Humanity Portland Region we believe that everyone deserves a stable and affordable place to call home. Founded in 1981, we have built and repaired homes in partnership with over 3,000 people across the Portland region. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International and operates out of three offices, four brick-and-mortar stores, one warehouse, and construction sites in Portland, Hillsboro, King City, Gresham, and Lake Oswego.

Habitat Portland Region is intentional about building a healthy and thriving organizational culture and envisions a community of staff, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. All of our staff engage in continual learning and seek ways to operationalize equitable practices. Our Equity Statement and Cultural Compact are living, breathing documents that we continually work toward.

Please visit our website and social media pages to learn more.

You'll be responsible for:

Resource Planning and Allocation - 40%

• Facilitating quarterly planning meetings with departments across the organization to generate quarterly forecasting proposal to Director of Communications for upcoming marketing and communications needs, identify major campaigns and projects in advance, proactively providing insights for planning of team capacity and timelines in collaboration with the Communications Team, and support strategic prioritization and resource allocation. Maintain visibility across the full pipeline to help balance workloads, identify bottlenecks, and inform upcoming resource needs.
• Analyzing team workload and forecasting of communications team capacity to help anticipate staffing or contractor needs, under guidance of Director of Communications. Coordinate with external contractors or vendors when internal capacity is limited, ensuring deliverables meet deadlines, budget expectations, and quality standards.
• Developing and sharing reports on project volume, team workload, and resource utilization to help communications leadership forecast capacity, evaluate contractor needs, and make informed staffing and budget decisions.
• Using systems-thinking to connect the dots across projects, departments, workflows, and organizational goals, helping stakeholders understand broader impacts and make informed communications decisions.

Project Management - 35%

• Serving as the primary point of contact for internal stakeholders requesting marketing and communications support, acting as a trusted guide.
• Facilitating the communications team's project management system, software, and processes, including evaluating organizational needs, configuring workflows, supporting internal client adoption and training, improving processes, and ensuring the system effectively supports collaboration, transparency, prioritization, and long-term planning.
• Working with Communications Team to lead discovery and planning conversations with departments to understand broader goals, identify connections across initiatives, ask thoughtful questions, recommend communications approaches, define the scope, and determine required resources.
• Applying judgement within established guidelines and practices to manage project timelines, budgets, and resources to ensure deliverables are completed on time, within scope, and at a high standard of quality.
• Maintaining projects in the project management system by assigning producers, ensuring team members are tracking statuses, monitoring deadlines, and overseeing review and approval processes.
• Communicating proactively and clearly with stakeholders about project progress, timelines, scope changes, competing priorities, and expectations throughout the life of a project.
• Listening carefully to internal clients to identify the project scope, potential challenges, gather feedback, and ensure projects align with organizational goals and audience needs.
• Collaborating with print vendors to obtain quotes, manage production logistics, and advise internal teams on formats, timelines, and mailing preferences.
• Sending quarterly website review reminders to department stakeholders and supporting them in identifying and implementing content updates with the Comm Team and/or external contractors.

Copywriting & Editing - 25%

• Supporting the communications team with writing and editing, including content creation and proofreading communications materials for accuracy, clarity, and brand consistency.
• Creating copy for events, newsletters, campaigns, and marketing collateral.
• Reviewing and refining materials created by other departments, including fundraising appeals, ad copy, event scripts, and marketing collateral.
• Maintaining familiarity with Habitat for Humanity brand guidelines and style guide.

To be successful in this role, you'll:

• Have 3+ years of progressive experience in project management within a marketing or communications environment, including 1-2 years of writing or editing experience in a marketing or communications environment. (Or 1+ years of progressive experience and relevant bachelor's degree.)
• Demonstrate experience leading project management processes for marketing or communications teams, including managing timelines, workflows, approvals, and stakeholder communication.
• Be highly organized with exceptional attention to detail and the ability to manage multiple projects and competing deadlines simultaneously.
• Be a proactive problem solver who can anticipate future needs, think holistically, analyze workloads, forecast team capacity, and help guide prioritization decisions.
• Possess strong interpersonal and communication skills, including the ability to listen carefully, ask thoughtful questions, and build strong working relationships across departments.
• Be confident leading conversations with clarity, empathy, professionalism, and accountability while setting realistic expectations and guiding decision-making.
• Take initiative to solve problems, improve processes, identify gaps, and keep projects moving forward with minimal oversight.
• Have strong writing and editing skills, including the ability to support communications work and review materials for clarity, accuracy, tone, and brand consistency.
• Demonstrate sound judgment and the ability to work independently while contributing collaboratively within a multidisciplinary team.
• Be adaptable, responsive, and solutions-oriented in a fast-paced environment with evolving priorities.
• Have experience using project management software (e.g. Wrike or similar platform).
• Have experience collaborating with graphic designers, copywriters, web developers, print vendors, and clients.
• Demonstrate a deep commitment to diversity, equity, and inclusion, and the ability to apply an equity lens to both internal processes and external-facing communications.
• Represent the organization with professionalism, warmth, and consistency.
• Contribute positively to a collaborative team culture through initiative, adaptability, professionalism, and a solutions-oriented mindset.
• Champion Habitat for Humanity's mission and values, contributing to a healthy, collaborative, and inclusive team culture.

Any combination of formal education, paid work experience, unpaid/volunteer experience, and life experience will be considered.

To be considered above and beyond the average candidate in this role, you'll also:

• Project Management Professional (PMP) certification

Your work environment and activities:

• Your workday will be located in a human-paced, team-oriented, business-casual style office setting.
• Depending on the position's responsibilities, you may be eligible for remote/hybrid work based on performance, and access to essential work-related resources.
• While in the office, you will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• An office-based role means that your day will be mostly sedentary, with some time spent moving files, open filing cabinets, bending, and/or standing on a stool as necessary.
• Occasionally you will travel between other Habitat locations or temporary worksites.

Your Work Schedule:

• 40-hour work week, generally Monday - Friday 8:30am-4:30pm
• Occasionally you may be asked to work overtime

Your Compensation:

We aim to offer competitive pay and benefits and are committed to equity and transparency in compensation. Basing compensation on a candidate's willingness and/or ability to negotiate leads to inequities and bias in how employees are compensated, particularly for historically oppressed groups. Instead, we determine the best possible compensation offer based on base qualifications, relevant experience, internal equity, and the candidate's competencies for the role demonstrated during the hiring process.

Successful candidates are typically hired within the first half of the Pay Range and receive scheduled incremental increases. When starting in this position, your compensation will generally be between $24.04 - $29.45 per hour, not exceed the range midpoint. The full range for this position is $24.04 - $34.85 per hour.

Your Benefits Package:

We offer a comprehensive benefits package that includes:

• 100% employer-paid premium for health insurance (medical, vision, alternative care, prescriptions) for employee; 50% premium paid for dependents
• 100% employer-funded Health Reimbursement Account (HRA)
• 100% employer-paid premium for dental insurance for employee; 50% premium paid for dependents
• Generous paid time off: starting at three weeks of Vacation time; two weeks of Sick time; 11 paid holidays; paid birthday off
• 3% matching 403(b) retirement savings plan
• Flexible Spending Accounts (FSA)
• Disability insurance
• Life insurance
• Employee Assistance Program (EAP)

What to expect when you apply:

We strive to ensure our hiring process is accessible to all applicants. We know your time is valuable and want to acknowledge the time it can take to apply for a position. We ask you to submit your resume, cover letter, and provide three professional references using our online application. If you need assistance or accommodations in submitting your application or throughout the hiring process, please contact HR@habitatportlandregion.org.

Candidates are reviewed by the hiring manager and the hiring team. Selected candidates will be invited to participate in a screening phone call or virtual meeting. The final round of candidates will be invited to interview in-person with the hiring team. Occasionally we may request that finalists complete a second round of in-person interviews. We appreciate the time and effort that you put into this process.

Apply here: https://bit.ly/HABCAREERS

We will begin reviewing applications on or after July 24th and hope to begin the screening and interview process around then.

If offered the position, and prior to starting work, you will be asked to complete a background check that includes a criminal record history record and motor vehicle record. Information from your background check will not necessarily preclude employment but will be considered in determining your suitability for this position.

Habitat for Humanity Portland Region is an equal opportunity employer and seeks to employ the best qualified people for all our positions in a manner that does not discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause.