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Commercial Property Manager Assistant

IronRoad

Dayton, OH

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JOB DETAILS
SALARY
$65,000–$75,000 Per Year
SKILLS
Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Administrative Management, Administrative Skills, Analysis Skills, Budgeting, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Capital Project, Commercial Real Estate, Communication Skills, Construction Safety, Contract Management, Credit and Collections, Dental Insurance, Detail Oriented, Documentation, File Maintenance, Finance, Financial Analysis, Financial Compliance, Financial Reporting, Financial Support, Follow Through, Forecasting, Home Inspections, IT Service Management (ITSM), Leasing, Magnetic Resonance Imaging (MRI), Maintain Compliance, Multitasking, Onboarding, Operational Support, Operations Management, Organizational Skills, Past Due Accounts, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Property Maintenance, Property Management, Real Estate, Reconciliation, Record Keeping, Records Management, Regulations, Regulatory Compliance, Rentals, Reporting Skills, Retail, Safety Compliance, Team Player, Time Management, Variance Analysis, Vendor/Supplier Management, Vision Plan
LOCATION
Dayton, OH
POSTED
26 days ago

Commercial Property Manager Assistant

IronRoad is conducting a confidential search for our Cincinnati/Dayton, Ohio client. YOU MUST HAVE COMMERCIAL REAL ESTATE BACKGROUND TO BE CONSIDERED FOR THIS POSITION. We are sourcing for a Property Manager Assistant. We are looking for someone with a GREAT VIBE that works in the commercial real estate space, loves taking care of clients, vendors, and internal staff. We are looking for a multi-tasking problem solver that doesn't get rattled in a fast-paced environment and has a passion for taking care of others.

 

Position Summary

The Commercial Property Manager Assistant provides high-level administrative, operational, and financial support to Property Managers in overseeing a diverse portfolio of commercial real estate assets. This role serves as a key liaison between tenants, vendors, and internal teams, ensuring smooth day-to-day property operations while supporting lease administration, financial reporting, and compliance initiatives. The ideal candidate is highly organized, financially savvy, and able to manage multiple priorities in a fast-paced environment.

 

Key Responsibilities

 

Property Operations & Tenant Relations

  • Assist in day-to-day management of a commercial property portfolio.
  • Serve as a primary point of contact for tenants, vendors, and internal stakeholders.
  • Coordinate maintenance requests, follow through to completion, and ensure service quality.
  • Support vendor management, including contract administration, service tracking, and helpdesk management.
  • Assist with property inspections, ensuring compliance with building standards and safety regulations.
  • Prepare tenant correspondence, notices, and onboarding/move-in/out documentation.

 

Financial & Reporting Support

  • Prepare and process accounts payable and receivable (AP/AR).
  • Assist with monthly financial reporting, variance reports, and CAM reconciliations.
  • Track rent collections, delinquencies, and tenant bill-backs.
  • Support annual budget preparation and forecasting.
  • Maintain accurate records in property management software systems (e.g., Yardi, MRI, AppFolio).

 

Lease & Administrative Management

  • Abstract leases and maintain critical lease data, including renewals, expirations, and rent escalations.
  • Support lease administration and compliance tracking.
  • Maintain organized property files (digital and physical).
  • Assist with capital projects, renovations, and tenant improvement initiatives.
  • Prepare reports, presentations, and internal documentation as needed.

 

Qualifications

 

Education & Experience

  • Bachelor's degree preferred (Business, Real Estate, Finance, or related field).
  • 3-5+ years of experience in property management, real estate administration, or related support roles.
  • Experience with multiple commercial property types (office, retail, industrial ) required.

 

Skills & Competencies

  • Strong knowledge of commercial leases and property management practices.
  • Proficiency in property management software (Yardi, MRI, AppFolio, or similar).
  • Solid financial, analytical, and reporting skills.
  • Excellent communication, tenant relations, and problem-solving skills.
  • Highly organized with strong attention to detail and ability to manage multiple deadlines.

 

Preferred Qualifications

  • Real estate license (Ohio) is a plus.
  • Experience with CAM reconciliations, budgeting, and lease administration systems.

 

Compensation & Benefits

  • Salary range: $65,000 - $75,000 (based on experience).
  • Health, dental, and vision insurance.
  • 401(k) plan with company match.
  • Paid time off and holidays.
  • Professional development and advancement opportunities.

 

Why Join Us

  • Opportunity to work with a growing, multi-property real estate portfolio.
  • Collaborative and team-oriented culture.
  • Clear path for growth into Property Manager or senior operations roles.
  • Seniority Level

Not Applicable

  • Industry
    • Real Estate
  • Employment Type

Full-time

  • Job Functions
    • Other
  • Skills
    • Property Management

About the Company

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IronRoad