Commercial - Associate Director, Omnichannel Operations (Medical Affairs & Global Rare)

TalentBurst, Inc.

Cambridge, MA(remote)

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JOB DETAILS

SKILLS

Acceptance Testing, Alliance/Partner Management, Best Practices, Biotech and Pharmaceutical, Campaigns, Channel Strategies, Cloud Computing, Communication Skills, Content Management Systems (CMS), Continuous Improvement, Cross-Functional, Customer Experience, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Customer Support/Service, Disease, Documentation, HIPAA (Health Insurance Portability and Accountability Act), Identify Issues, International Business, Marketing, Medical Affairs, Medical Office Administration, Multiplatform/Cross-Platform, Online Marketing, Operational Strategy, Organizational Skills, Problem Solving Skills, Quality Assurance, Requirements Management, Salesforce.com, Systems Administration/Management, Team Player, Technical Strategy, Time Management, Use Cases, Web Content Accessibility Guidelines (WCAG)

LOCATION

Cambridge, MA

POSTED

17 days ago

Job Title: Associate Director, Omnichannel Operations (Medical Affairs & Global Rare)
Duration: 6+ Months with Possible Extension
Location: Cambridge MA 02147
Schedule: Hybrid preferred; open to fully remote/virtual for the right candidate
Department: Global Omnichannel Team under Customer Experience & Innovation
Hours: 40 hours/week

Interview Process and Stages:
1. 30-minute interview with manager
2. 45-minute team interview

Overview:
•   The Associate Director, Omnichannel Operations is responsible for hands-on execution and day-to-day operational delivery of omnichannel tactics in support of Medical Affairs and the Global Rare Business Unit (GRBU).
•   This role ensures that approved omnichannel tactics are implemented accurately, launched on time, and executed consistently across channels. Working closely with Medical, Rare, CXI platform teams, IT, Analytics, and external partners, the Associate Director translates plans into live execution and resolves issues as they arise.
•   The role is U.S.-focused in delivery, with a strong orientation toward reuse and scalability. Execution models, workflows, and learnings from Medical and Rare will be designed so they can be applied consistently across other therapeutic areas and regions over time.

Team Structure / Role Fit:
•   Role sits within the Global Omnichannel team supporting Customer Experience & Innovation initiatives.

Key Responsibilities:
Hands-On Omnichannel Execution
•   Execute and support omnichannel campaigns across Medical Affairs and GRBU, including email, web, and field-enabled journeys.
•   Coordinate post-MLR implementation of approved content, ensuring correct representation, sequencing, and channel deployment.
•   Support campaign setup activities across platforms in partnership with CXI Content and Engagement Platform teams.
Operational Readiness and Go-Live Support
•   Manage readiness checks to confirm data, content, platform configuration, and dependencies are in place prior to launch.
•   Coordinate UAT, QA, and final go-live activities with internal teams and agency partners.
•   Serve as the day-to-day operational point of contact during campaign launch windows.
Monitoring, Troubleshooting, and Issue Resolution
•   Monitor live execution to identify issues related to configuration, sequencing, data, or platform behavior.
•   Troubleshoot execution issues in partnership with IT and platform owners, escalating appropriately while maintaining forward momentum.
•   Track and resolve recurring issues, feeding learnings back into playbooks and workflows.
Operational Discipline and Standards
•   Apply and reinforce omnichannel operating standards, playbooks, and QA requirements defined by the Omnichannel Operations function.
•   Ensure execution adheres to privacy, consent, accessibility, and governance requirements.
•   Maintain clear documentation of execution steps, issues, and resolutions.
Cross-Functional and External Partnership
•   Partner closely with Medical, Rare, CXI platform teams, Analytics, and IT to ensure smooth execution across functions.
•   Coordinate with external agencies and managed-service partners to ensure delivery meets quality and timing expectations.
•   Hold partners accountable to agreed workflows, standards, and service levels.
Scalability and Continuous Improvement
•   Capture execution learnings and best practices from Medical and Rare use cases.
•   Contribute to refining omnichannel playbooks and execution models that can scale beyond initial scope.
•   Support the Director in identifying opportunities to simplify, standardize, and automate execution over time.
Expected Partnerships & Interfaces
•   Medical Affairs & Global Rare Teams: Campaign planning, execution alignment, and issue resolution.
•   Director, Omnichannel Operations: Execution priorities, escalation, and continuous improvement.
•   CXI Platform Leads (Content & Engagement): Asset readiness, configuration standards, and platform capacity.
•   IT / Strategic Technology: Issue resolution, release coordination, and incident support.
•   Analytics & Data Strategy: Measurement setup and post-launch insights.
•   External Agencies & Vendors: Execution delivery, QA, and adherence to standards.

Qualifications
•   Bachelor's degree in a relevant field; advanced degree a plus.
•   7–10+ years of experience in omnichannel, digital, or marketing operations within pharma, biotech, or another regulated environment.
•   Proven experience supporting hands-on execution of multi-channel campaigns.
•   Working knowledge of CRM, CMS, and related MarTech platforms and how they connect in execution.
•   Experience coordinating QA, UAT, and launch activities across internal and external teams.
•   Strong understanding of privacy, consent, and accessibility requirements in execution (GDPR, HIPAA, WCAG).
•   Comfortable troubleshooting issues and operating in fast-moving execution windows.
•   Strong organizational and communication skills in highly matrixed environments.
•   Background in Medical Affairs or Rare Disease marketing is a strong plus.

Day-to-Day Responsibilities:
· Serve as the omnichannel point of contact for a business unit
· Partner strategically with stakeholders across teams
· Translate business opportunities into actionable omnichannel initiatives
· Coordinate execution across internal teams and platform owners
· Ensure successful pull-through and execution of omnichannel campaigns and initiatives
· Balance both strategic partnership and operational execution responsibilities

Ideal Candidate Profile:

Manager emphasized that the candidate should understand how platforms function operationally and be able to collaborate effectively with platform owners.
Example provided: partnering with a Salesforce Marketing Cloud owner to develop and execute email journey strategies aligned with business goals.

Required Experience
· 7–10 years of omnichannel experience preferred
· Open to candidates with 20+ years of experience depending on fit and and if they are aligned with rate
· Strong background in omnichannel marketing and digital marketing
· Experience with marketing technology implementations
· Experience working cross-functionally with multiple stakeholders
· Strong organizational and communication skills
· Ability to act as a subject matter expert in omnichannel operations

Technical/Platform Knowledge
General understanding of systems is required, though deep platform ownership expertise is not necessary.

Platforms mentioned:
· Salesforce Marketing Cloud
· CRM systems
· Veeva

Education:
· Min. Bachelor's degree required – won't accept below Bachelor
· Open to candidates with a Master's degree

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Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

About the Company

TalentBurst, Inc.

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2002

WEBSITE

http://www.talentburst.com/

Commercial - Associate Director, Omnichannel Operations (Medical Affairs & Global Rare)

TalentBurst, Inc.

Cambridge, MA(remote)

About the Company

TalentBurst, Inc.

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