CMMS Planner/Materials Coordinator

Overview

Position Summary: The CMMS Planner / Materials Coordinator is responsible for planning, scheduling, and coordinating maintenance activities within a dynamic facilities environment. This role ensures efficient execution of maintenance work orders through the Computerized Maintenance Management System (CMMS), while also overseeing materials procurement and inventory management. The position requires strong organizational, communication, and problem-solving skills to support timely project delivery, cost control, and high-quality standards in building infrastructure.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Responsibilities

• Plan, schedule, and dispatch maintenance work orders using the CMMS to ensure timely and efficient execution.
• Coordinate maintenance activities and project schedules with contractors, vendors, and internal stakeholders.
• Procure parts and materials required for maintenance and project work, ensuring availability and cost-effectiveness.
• Manage inventory of maintenance parts and supplies, including sourcing, tracking, and reconciliation from purchase through job completion.
• Assist with reconciliation of purchase orders and invoices to ensure accuracy and budget alignment.
• Utilize procurement platforms and local supplier networks to source parts and materials effectively.
• Monitor and manage maintenance budgets, supporting cost control and financial accountability.
• Evaluate project deliverables to ensure compliance with timelines, scope, and quality standards.
• Facilitate communication between customers, contractors, and internal teams to support project success.
• Manage and document change orders, ensuring proper approvals and accurate recordkeeping.
• Participate in cross-functional planning efforts to optimize maintenance and project workflows.
• Identify and resolve scheduling conflicts or resource constraints to maintain operational continuity.
• Promote customer satisfaction through responsive service and effective communication.

Qualifications

• Experience with CMMS platforms for maintenance planning and scheduling.
• Knowledge of maintenance operations, materials management, and procurement processes.
• Proven ability to coordinate multiple projects and priorities in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication and interpersonal skills, with the ability to collaborate across teams.
• Experience with vendor management and contractor coordination.
• Familiarity with budgeting, cost tracking, and invoice reconciliation.
• Strong Microsoft Office Suite skills to include Smartsheet applications.