CMMS Clerk

Basic Excel and Typing Speed test will be performed during hiring process
The CMMS Business Systems Administrator is responsible for performing secretarial and administrative duties.
The Administrator executes simple complex and confidential secretarial and administrative assignments.
The Administrator is responsible for completing accurate and timely entry of data, supports maintenance operations by performing systems transactions as specified by the Administrator Lead/Supervisor.
This person applies advanced computer and process skills with a detailed understanding of the organizations operation and assists the Admin Lead/Supervisor with day-to-day activities.

Administration Support
Monitors consumables and supplies for office
Coordinates travel/hotel for traveling employees using company system
Coordinate and schedule catering needs
PO submission, requests, and management
Maximo or computerized maintenance management system (CMMS) electronic movement of assets and equipment
Quote and Ticket preparation and invoicing via FDP for client charges/billing includes M&S purchases and Service Repairs
Coordinating shipping with Logistics Team
Equipment order creation as necessary
Damage rebill (DRB) Processing
P-card Holder and payment management for 3rd party

Accounting-Related
Submit invoices in relevant business system in a timely manner
Non-PO invoices
PO invoices
Facilities-related (CWS) PO requests

Kronos / Payroll / Personnel Related
Add employee names/info to or remove from Kronos
Overtime and timekeeping management
Payroll processing and transactions across multiple digital platforms
Un-taint employee record (SISC)
To be performed within 1 business day of notification

Business system/application usage:
SAP
FDP
Maximo
KRONOS
LoadChart
ESM (For PO modification, etc.)
Paperless (For iron inspections and repairs)

Must/Requirements:
Problem Solver
Knowledge of business applications
Ideal candidate will understand processing Purchase Orders, Quality/Quantity
Intermediate computer skills
Understanding of Microsoft Office applications including Excel.
Typing speed of 45-50 wpm,
Able to demonstrate competency in the areas of basic excel and typing during interview