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Clinical Trials Associate 1 - On Site

Vanderbilt University Medical Center

Nashville, TN

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JOB DETAILS
SKILLS
Adverse Events, Clinical Practices/Protocols, Clinical Research, Clinical Support, Clinical Trial, Cold Calling Skills, Communication Skills, Continuous Improvement, Data Collection, Data Entry, Diabetes, Disease, Documentation, Educational Administration, Funding, Laboratory Techniques, Maintain Compliance, Medical Records, Medicine, National Institutes of Health (NIH), Otolaryngology, Patient Assessment, Patient Care, Patient Education, Presentation/Verbal Skills, Problem Solving Skills, Quality Metrics, Record Keeping, Records Management, Regulations, Regulatory Compliance, Regulatory Requirements, Reporting Skills, Research Administration, Research Protocols, Research Skills, Resource Management, Risk Management, Safety Training, Service Delivery, Team Player, Time Management, Training/Teaching, Writing Skills
LOCATION
Nashville, TN
POSTED
7 days ago
Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.


Organization:


Pediatric Psychology


Job Summary:


In your pivotal role as Clinical Trials Associate, you will perform a variety of duties involved in the collection, interpretation, and documentation of data in support of clinical trials with regular guidance. This can involve cold calling, so you must be comfortable talking with stranger. You also will assist in ensuring adherence to protocols, appropriate regulations, and deadlines.


REQUIRED:

• Associate’s Degree (or equivalent experience)

• Excellent communications skills, both written and verbal

• Experience working with children in a professional setting

• Comfort with cold calling


You will work on site at our Belcourt Ave. location and at the Eskind Diabetes Center on 21st Ave., both within moments of each other in Nashville, TN. Your hours will predominantly be Monday-Friday, standard daytime business hours with no overtime, though flexibility is a must, as you may need to work later occasionally to ensure that we have access to the patient population that we serve.


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DEPARTMENT SUMMARY:


The specialists at Vanderbilt Otolaryngology–Head & Neck Surgery are worldwide leaders in research. As pioneers in the otolaryngology field, our discoveries are making a significant impact on science, as well as changing surgical and treatment options available to patients.


Vanderbilt Otolaryngology-Head & Neck Surgery typically ranks between second and third* in the nation for NIH grant funding. Our programs focus on academics, science, and patient care that translates into top-tier research and clinical trial options for our patients.


For more information, please visithttps://pediatrics.vumc.org/jaser-lab.


KEY RESPONSIBILITIES •


1. Assesses patient eligibility for approved studies (10%)


-Knowledgeable of protocols in order to determine specific criteria for eligibility or exclusion.


-Ensures participant consent/assent forms are completed.


-Reviews medical record to determine eligibility status.


2. Enters study participant data and follows study protocols (50%).


-Records all participant data essential to the study into REDCap databases.


-Follows study protocols for data collection and participant contact.


-Reports all adverse events according to VUMC and protocol guidelines.


-Creates reports as needed.


-Assists with monitoring compliance with protocol and regulations.


3. Ensures deadlines are met for study (20%)


-Schedules shipping of study materials to meet protocol deadlines.


-Coordinates with clinic staff to ensure that data collection does not disrupt clinic flow.


-Prepares study materials for mailing (e.g., study binders, retention items).


-Attends weekly lab meetings and provides updates on participant’s status.


4. Collects follow-up data from study participants (20%).


-Calls or sends questionnaires to participants to complete questionnaires.


-Checks clinic schedules for upcoming data collection.


TECHNICAL CAPABILITIES • Laboratory Practices (Novice): Possesses sufficient fundamental proficiency to successfully demonstrate laboratory practices in practical applications of moderate difficulty. Generally works under the direction of others while accomplishing assignments. • Medical Records Management (Novice): Knowledge of how and where to store and maintain basic records associated with job assignments. • Research Administration (Novice): Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.


Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.


World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.


Aligning with Vanderbilt Health’s Strategic Directions , the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.


Core Accountabilities:


Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.


Core Capabilities:


Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.


Position Qualifications:


Responsibilities:


Certifications :


Work Experience :


Relevant Work Experience


Experience Level :


Less than 1 year


Education :


Associate's


_This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth._


_Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled._

About the Company

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Vanderbilt University Medical Center