Clinical Study and Biospecimen Coordinator

Clinical Study and Biospecimen Coordinator

Salary range:

$52,000-$67,000

Full-time. Exempt, salaried.

The Clinical Study and Biospecimen Coordinator (CSC) plays a key role in supporting the operational execution of Vyriad's Phase 1/2 clinical trials and will be responsible for managing biospecimens used for exploratory and translational research. This position is critical in coordinating supply of test kits and receipt of clinical samples, ensuring high-quality sample collection, processing, shipping, tracking, and documentation across a network of clinical sites and research laboratories. The candidate will maintain sample inventory, receive data reports and be responsible for data entry and analysis. The CSC will collaborate closely with Clinical Operations, Translational Science, external vendors, and clinical sites to maintain compliance, ensure protocol adherence, and facilitate timely generation of high-quality data.

Supervisory Responsibilities

None

Duties and Responsibilities

Clinical Study Coordination

• Assist in day-to-day oversight of multiple ongoing Phase 1/2 trials, supporting study start-up, conduct, and close-out activities
• Maintain and update study trackers, timelines, enrollment metrics, and essential documentation
• Support preparation, review, and approval of study materials (e.g., site training slides, study manuals, sample handling guides, visit worksheets)
• Coordinate and document study team meetings, vendor meetings, and cross-functional check-ins
• Monitor site performance metrics and assist with issue identification, follow-up, and escalation
• Work with CROs, central labs, and vendors to ensure deliverables are met according to the study plan
• Support data review activities such as data listings checks, lab reports reconciliation, and query management

Biospecimen & Exploratory Testing Management

• Serve as the primary operational contact for test kits, biospecimen collection, processing, and logistics across clinical sites
• Ensure all sample-related procedures follow protocol requirements, sample manuals, IATA regulations, and GCP guidelines
• Track and log daily/weekly sample collections, deviations, processing results, and shipments using internal LIMS system and eCRF
• Coordinate shipment logistics including temperature-controlled handling, courier pickup scheduling, and documentation
• Receives correlative research data reports and ensures data entry and analysis
• Work closely with patient management and operations teams at clinical sites to align sample workflows with central lab biomarker analysis needs
• Maintain complete, accurate sample chain-of-custody records and promptly address discrepancies
• Support biorepository activities such as inventory reviews, sample labeling audits, and sample reconciliations
• Assist in onboarding and training clinical sites on biospecimen handling procedures, including updates to sample manuals and shipping instructions

Additional duties as assigned.

Education and Experience

• Bachelor's degree in Life Sciences or related field; Masters degree a plus but not required
• 2+ years of experience in clinical research or clinical operations, ideally within a biotech or early-phase trial environment
• Prior hands-on experience with biomarker operations (eg. biospecimen handling, central lab coordination, translational research workflows, etc.) strongly preferred
• Familiarity with oncology Phase 1/2 study designs, PK/PD sampling and data evaluation desirable

Required skills and/or qualifications

• Working knowledge of GCP/ICH guidelines, clinical trial conduct, and regulatory documentation
• Strong understanding of specimen types (e.g., whole blood, serum, plasma, PBMCs, tumor tissue) and proper collection/processing requirements
• Highly organized with the ability to manage multiple tasks simultaneously across studies
• Strong communication and interpersonal skills for effective collaboration with internal central lab staff, clinical operations team members, vendors, and site staff
• Detail oriented with excellent documentation, tracking, and problem-solving abilities
• Ability to adapt quickly and work effectively in a fast-paced, dynamic environment.
• Strong problem-solving skills with the ability to navigate ambiguous situations and make sound decisions.
• Proficiency with EDC systems, LIMS/sample-tracking tools, and Microsoft Office tools

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits

• Group Healthcare Plan, including company paid dental and vision.
• Short- and long-term disability, life and AD&G insurance.
• Simple IRA with employer match
• Educational assistance program
• Holiday and PTO