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Clinical Scheduler Administrative Assistant

DV Therapy Inc

Covina, CA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Clinical Support, Cloud Computing, Communication Skills, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, HIPAA (Health Insurance Portability and Accountability Act), Health Insurance, High School Diploma, Medical Record System, Microsoft Office, Multilingual, Multitasking, Onboarding, Organizational Skills, Plan Meetings, Records Management, Schedule Development, Spanish Language, Treatment Plan
LOCATION
Covina, CA
POSTED
23 days ago
Benefits:
  • 401(k)
  • Health insurance
  • Opportunity for advancement


DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our  team. In this role, you will oversee front office operations, coordinate client appointments, and support  both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and  committed to providing exceptional client care. 

Responsibilities: 

Scheduling & Client Communication


  • Coordinate and manage appointments using cloud-based software
  • Maintain the master schedule with accuracy and timeliness
  • Communicate with clients about reminders, changes, and rescheduling

Front Office & Staff Support


  • Greet clients warmly and manage check-ins
  • Assist with onboarding and training schedules
  • Maintain a welcoming and organized front office

Records & Admin Support


  • Organize electronic health records (HIPAA-compliant)
  • Assist with billing inquiries and data entry
  • Support general office tasks (filing, supplies, etc.)

Qualifications: 

  • High school diploma or GED. 
  • Minimum of 1 year of scheduling or clerical experience preferred. 
  • Bilingual in Spanish is a plus. 
  • Proficiency in Microsoft Office and electronic health record systems. 
  • Strong communication skills with a positive, client-focused attitude. 
  • Ability to multitask and handle multiple priorities effectively. 

Benefits: 

We offer different benefits based on your work schedule: Full-Time and Part-Time. Please see below our  benefits. 

About Us: DV Therapy is a multidisciplinary clinic providing ABA, OT, and Speech services to clients in  both in-home and clinical settings. We are committed to delivering compassionate care, effective  treatment plans, and continuous support to our clients and staff.

About the Company

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DV Therapy Inc