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Clinical Operations & Administrative Coordinator

Green Meadows Home Health Care Inc

Santa Ana, CA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Business Operations, Charge Capture, Clinical Support, Communication Skills, Current Procedural Terminology (CPT), Detail Oriented, Document Management, Documentation, Electronic Medical Records, Email Management/Administration, Email Technology, Fax Machines, HIPAA (Health Insurance Portability and Accountability Act), Healthcare, Healthcare Providers, Home Care, Hospice Care, ICD-10, Insurance, Leadership, Maintain Compliance, Medical Assistance, Medical Office, Medical Office Administration, Medical Record System, Medical Records, Medical Terminology, Medications, Microsoft Office, Multitasking, Operations Management, Organizational Skills, Patient Admissions, Patient Care, Patient Care Authorizations, Patient Confidentiality, Schedule Development
LOCATION
Santa Ana, CA
POSTED
9 days ago
Benefits:
  • Sick Leave
  • Paid time off

Employment Type: Full-Time / Contract
Reports To: Administrator & Operations Manager


About the Role


Medexa Medical Group is seeking an organized and proactive Clinical Operations & Administrative Coordinator to support daily clinic and business operations. This role helps coordinate patient care, administrative workflows, scheduling, billing support, and team communication while ensuring HIPAA compliance.


Key Responsibilities


Operations & Administration


  • Support daily office and clinic operations

  • Manage scheduling, emails, calls, records, and documentation

  • Coordinate workflows and internal communications

  • Assist leadership with reporting and staff coordination

Clinical Coordination


  • Schedule patient visits and provider assignments

  • Support patient intake and EMR/EHR documentation

  • Coordinate referrals, authorizations, medical records, and provider orders

  • Communicate with pharmacies, labs, imaging centers, and care teams

Billing & Compliance


  • Assist with CPT/ICD-10 coding and billing accuracy

  • Support charge capture and documentation compliance

  • Maintain HIPAA standards and audit readiness

Team Support


  • Facilitate communication between departments

  • Participate in staff meetings and workflow improvements

  • Assist with inventory tracking and supply coordination

Requirements / Qualifications 
  • High school diploma or equivalent required; associate or bachelor’s degree in healthcare 
  • administration, business, or related field preferred.  
  • Minimum 1–2 years of experience in a medical office, clinic operations, medical assistant, intake, 
  • scheduling, or patient care coordination role.  
  • Strong understanding of clinic workflow, patient intake, appointment scheduling, referrals, orders, 
  • medication refill coordination, and EMR/EHR documentation.  
  • Experience using EMR/EHR systems; DrChrono, NextGen, Wound Expert, or similar systems 
  • preferred.  
  • Basic knowledge of medical terminology, CPT/ICD-10 codes, billing support, and insurance 
  • documentation preferred.  
  • Strong communication skills to coordinate with providers, patients, pharmacies, labs, imaging 
  • centers, home health, hospice, and internal teams.  
  • Ability to manage emails, faxes, phone calls, records, trackers, reports, and daily operational follow-
  • ups.  
  • Proficient with Microsoft Office, Google Workspace, Teams/Zoom, email/calendar systems, and 
  • document management tools.  
  • Detail-oriented, organized, and able to multitask in a fast-paced healthcare environment.  
  • Must maintain HIPAA compliance and protect patient confidentiality at all times. 

About the Company

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Green Meadows Home Health Care Inc