Large commercial real estate brokerage firm in Houston is looking for a Client Services Associate.
Essential duties & responsibilities
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Provide business development, operational, and administrative support to commercial real estate brokers in their Houston office.
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Prepare correspondence, documents, Requests for Proposals (RFPs), reports, and account invoices in alignment with broker direction and/or company policies
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Manage multiple projects simultaneously while maintaining a high level of accuracy, attention to detail, and proper grammar, punctuation, and spelling
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Develop and produce marketing presentations and reports, transforming ideas into polished designs using PowerPoint or InDesign, often within tight deadlines
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Create market surveys and tour books of available properties, including collecting information and coordinating tour logistics
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Maintain, organize, and periodically purge account files and records for assigned brokers
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Serve as a point of contact for general company information, responding to and screening internal and external inquiries of a non-technical nature
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Monitor action items and deadlines to ensure timely completion
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Perform general administrative duties such as filing, scheduling meetings, and coordinating travel arrangements
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Conduct research, assemble data, and support special projects as needed. Prepare and distribute transaction-related documents while maintaining accurate, up-to-date files and supporting report preparation.
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Provide exceptional customer service to clients, vendors, and team members, proactively anticipating broker and client needs
Qualifications-
4+ years of experience in commercial real estate administration or a related field\
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Proficient in Microsoft Office, including Word, Excel, and Outlook
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Active Real Estate license in Texas is preferred.
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Experience working in a brokerage firm in Houston is preferred but not required.
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Ability to work onsite.
Qualities & attributes-
Ability to prioritize and manage multiple tasks and projects simultaneously.
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Ability to adapt to changing priorities and deadlines.
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Ability to work in a team environment.
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Be a self-starter/work autonomously (without ongoing supervision) to complete their work.
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Excellent written and verbal communication skills
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Strong organizational skills and attention to detail