Client Service Manager

SPS North America

Pittsburgh, PA

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JOB DETAILS

SALARY

$80,000–$90,000 Per Year

SKILLS

Advertising, Analysis Skills, Applicant Tracking System, Artificial Intelligence (AI), Automation, Banking Services, Business Performance Management, Business Skills, Coaching, Computer Skills, Conference Management, Continuous Improvement, Contract Requirements, Corporate Compliance, Corporate Policies, Customer Experience, Customer Relations, Customer Relationship Management (CRM), Customer Service Management, Customer Support/Service, Develop and Maintain Customers, Document Management, Facilities Management, Fortune 500 Customers, High School Diploma, Higher Education, Insurance, Leadership, Leading Edge Technology, Legal, Maintain Compliance, Operational Support, Operations Management, Outsourcing, Performance Reviews, Problem Solving Skills, Process Improvement, Professional Services, Quality Metrics, Regression Testing, Root Cause Analysis, Service Delivery, Standard Operating Procedures (SOP), Succession Planning, Support Documentation, Team Lead/Manager, Time Management, Trend Analysis, Vendor/Supplier Relations, Willing to Travel

LOCATION

Pittsburgh, PA

POSTED

Today

Client Service Manager

Pittsburgh
On-site

The Client Service Manager (Lockbox)) is responsible for overseeing on-site operations, leading teams, and serving as the primary point of contact for the client. This role ensures exceptional service delivery, strong client relationships, operational efficiency, and compliance with company policies and contractual requirements.

The Client Service Manager (Lockbox) will play a crucial role in ensuring the smooth and efficient operation of lockbox processing, driving continuous improvement, and maintaining strong client and vendor relationships
What You'll Do:

Lead and manage daily lockbox processing activities
Responsible for achieving contractual business results
Provide leadership over daily production results
Tracking programs to monitor departmental goals and provide trend analysis to management
Ensure adherence to company quality standards and continuous improvement initiatives
Hold weekly team meetings/Huddles
Enable Change - Takes action to drive change and innovation that will transform our business
Takes personal ownership to deliver results. Empowers and trusts others in decision making
Succession planning is critical to success
Lead by example

Team Leadership:

Responsible for evaluating and improving employee performance to foster a high-performing team
Manage individual and departmental goals
Provides coaching and development to supervisors and their team members
Hold the group accountable to operations goals

Continuous Improvement:

Ensures that required system performance, turnaround time, and service levels are achieved
Act as an escalation point for the Client Service team

Client Service:

Ensures that required system performance, turnaround time, and service levels are achieved
Act as an escalation point for the Client Service team
Standard Operating Procedures:
Maintain/update comprehensive process documentation to support operational transparency and consistency

Incident Reporting:

Handle incident reporting, including root cause analysis, to ensure timely and effective resolution of issues

Testing and Analysis:

Conduct regression testing to ensure system stability post-change.

What We're Looking For:

High School Diploma or equivalent required.
5+ years of experience in operations management and client relationship management.
Previous experience leading teams of 5-10 employees or more.
Strong computer skills and business acumen.
Experience in a service-driven or facilities management environment is preferred.

Success in This Role

A successful Client Service Manager consistently delivers outstanding client experiences, achieves operational and financial goals, develops high-performing teams, and ensures all contractual service expectations are met or exceeded.

Travel: Some local travel is required for this position. Approximately up to 25%.
Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

Use of Artificial Intelligence (AI):
No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. Our company uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range

$80,000-$90,000 USD

WHAT WE OFFER

Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only:We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Client Service Manager

SPS North America

Pittsburgh, PA

About the Company

SPS North America

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