Cleveland City Schools Student Information Specialist

TITLE   STUDENT INFORMATION SPECIALIST  

QUALIFICATIONS 

1. Master’s Degree or higher 
2. Ten years of successful experience in teaching and/or school administration                                             
3. Valid Administrator’s license for administration and supervision                                             
4. Ability to produce clear, accurate reports                                             
5. Ability to work across departments with varied audiences                                             
6. Proficient in use of computers, especially spreadsheets, databases, visualizations, etc.                                             
7. Such alternatives to the qualifications as the Director of Student may find appropriate                                             
8. FLSA exempt 
9. 12-month position  

REPORTS TO  

Director of Student Information Systems  

JOB GOAL 

To assist the Director of Student Information Systems in providing high-level technical management of the Student Information System (SIS), ensure accuracy of state-mandated funding and accountability reporting, and support district assessment data readiness.  

ESSENTIAL FUNCTIONS  

1. Requires regular, reliable, and punctual in-person attendance at the assigned work location 
2. Oversees all state reporting to TEDS/EdFi for TISA funding purposes: 

        a. Meets all schedules for uploads from the SMS to the TEDS/EdFi database 

        b. Troubleshoots and corrects all funding discrepancies 

        c. Communicates with internal schools as well as other districts over enrollment overlaps and funding locks 

        d. Ensures all data in the local SIS is accurate and migrates to TEDS/EdFi 

3. Serves as the District Testing Coordinator: 

        a. Oversees School Testing Teams 

        b. Monitors and ensures testing security protocol 

        c. Orders, receives, and distributes all paper testing materials  

        d. Oversees setup and coordination of all online test platforms 

        e. Creates and facilitates testing windows throughout the year 

        f. Monitors and ensures the proper retrieval, packing, and shipment of completed tests 

        g. Coordinates all EdTools, processing from SDDV, SGLs, RIs, TSC, and QuickScore release 

        h. Attends state required assessment trainings conducted by the TDOE 

        i. Manages non-state assessments and related ordering, administration, and reporting for         AP, ACT, PSAT, and other tests as applicable 

4. Oversees the creation and management of all existing and new student online forms 

5. Serves as a liaison to the Academics Department: 

       a. Monitors, downloads, and presents accountability data for appeals windows for the Academics Department to review and submit    

       b. Provides SMS support to the Summer School program 

6. Attends required meetings and submits required reports 

7. Performs other duties as assigned by the Director of Schools or the Director of Student Information Systems 

PHYSICAL DEMANDS 

This job may require lifting of objects that exceed 25 lbs., with frequent lifting and/or carrying of objects weighing up to ten pounds.  Other physical demand that may be required are as follows: 

1. Lifting, carrying, pushing and/or pulling 

2. Climbing and/or balancing 

3. Stooping, kneeling and/or crawling 

4. Reaching 

5. Talking 

6. Hearing 

7. Seeing 

TEMPERAMENT (Personal Traits) 

1. Adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure 

2. Adaptability to accept responsibility of the direction, control or planning of an activity 

3. Adaptability to deal with people beyond giving and receiving instruction 

4. Adaptability to make generalizations, evaluations, or decisions based on sensory or judgmental criteria 

CAPACITY AND ABILITY REQUIREMENTS 

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty. 

1. Intelligence: Ability to “catch on” or understand instructions and underlying principles and ability to reason and make judgments 

2. Verbal: Ability to understand meanings of works and the ideas associated with them 

3. Numerical: Ability to perform arithmetic operations quickly and accurately 

4. Data Perceptions: Ability to understand and interpret information which may be presented in the form of graphs, charts, or tables 

WORK CONDITIONS 

Normal working environment 

GENERAL REQUIREMENTS 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.