Clerk I - Outside Plant (FT)

Nature of Work:

Under the direction of the assigned OSP Engineering & Construction Manager, performs clerical tasks and work order tracking for the OSP Engineering/ Construction Department. This includes word processing, report writing, filing, spreadsheets, maintaining records, drawings, work order schedule and status.

A. CLERICAL TASKS:

• General secretarial duties.
• Organizes and maintains files for general correspondence, supplier catalog library, work orders, drawings, records, and others as required.
• Creates and compiles reports.
• Assists in the compilation and maintenance of departmental budgets utilizing spreadsheet applications.
• Processes work orders through the Engineering /Construction Department. This includes, but is not limited to, requesting work order numbers, routing, logging, and filing. Maintains work order controls on the system 400 and other related software.
• Responsible for accurate and timely compiling of work order closeout packages.
• Trains other clerical personnel as assigned.
• Maintains function code listing as required.
• Maintains Held Service Order loges.
• Answers telephone and directs incoming calls to department personnel and takes messages, as required.
• Orders and tracks office supplies.
• Performs other duties as assigned.

B. KNOWLEDGE, ABILITIES AND SKILLS:

• Knowledge of general clerical and office procedures.
• Ability to coordinate paper flow and establish adequate controls.
• Ability to perform multiple tasks simultaneously.
• Familiar with construction function codes and account codes.
• Experience with computers and word processing, database, report writing, scheduling and spreadsheet applications.
• Working knowledge of the work order system.
• Ability to work with minimal supervision.