Clerical Position #2582 Assistant to the Business Manager / Office Manager

Job Description:

Qualifications

• Preferred Bachelor's degree in Business Administration, Accounting, or a related field.
• Two (2) years of prior related school district experience.
• Knowledge of office practices and procedures.
• Demonstrated experience in accounting, finance, bookkeeping, or related business office functions required.
• Prior office management or administrative leadership experience preferred.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Excel and Google Sheets, and the ability to learn district financial software.
• Ability to work independently, maintain accuracy, and manage confidential information with discretion.
• Experience in a school district or public-sector setting is preferred.

Essential Duties and Responsibilities

Assistant to the Business Manager-Related Functions

• Support the Business Manager with financial, accounting, and administrative functions.
• Track expenditures, reconcile records, and support finance-related reporting.
• Assist with audit preparation and bank account reconciliation.
• Assist the Business Manager with state reporting and data collection for state and federal reports.
• Assist with closing the books at year-end.
• Oversee financial system training of support staff.
• Assist with budget monitoring, account coding, and basic bookkeeping support.
• Help prepare reports, spreadsheets, and summaries for administrative review.
• Coordinate special projects assigned by the Business Manager, Superintendent's Office, or other administrators.

Office Manager / Central Office Functions

• Oversee and manage daily central office operations to ensure efficiency and organization.
• Serve as a primary point of contact for visitors, staff, families, vendors, and community members.
• Maintain office calendars, schedules, correspondence, filing systems, and records.
• Coordinate office workflow, supplies, equipment, and vendor communications for Central Office.
• Assist with Central Office staff timekeeping and employee-related administrative processes as directed.
• Maintain confidentiality in handling sensitive student, staff, personnel, and financial information.
• Support meetings, agendas, and other central office administrative needs.
• Perform other related duties as assigned by the Business Manager or Superintendent's Office.
• Oversee the calendar of school facilities used by community groups, excluding athletic use.
• Handle incoming and outgoing mail, packages, and deliveries.
• Answer the Business Manager's phone line, taking messages, and directing calls to the appropriate department or staff member.
• Preparing meeting materials, agendas, packets, sign-in sheets, and follow-up items.
• Organizing and maintaining electronic and paper filing systems.
• Supporting coverage, absence tracking, and timecard review for Central Office staff.
• Maintaining office inventory and ordering supplies, equipment, and materials.
• Assist with backup coverage for other central office staff as needed.

Additional Duties

• This position reports directly to the Business Manager and works closely with central office administrators and staff.

Terms of Employment

• This is a full-time, 12-month, non-affiliated position located in the Watertown Public Schools Central Office. Regular in-office attendance is required.
• Salary will be commensurate with experience.

Work Schedule

• Monday - Friday, 8:00am-4:00pm

All application materials must be submitted online, through Applitrack; should you have any difficulty in submitting your online application please contact (860)945-4813.

• District reserves the right to close the posting if a suitable candidate is found prior to the external closing date.