Clerical Aide - Counselor (2026-2027)

Primary Purpose:

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:

Two years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.

Reception and Phones

• Serve as receptionist for counseling office.
• Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
• Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

Other

• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain college information library.
• Maintains confidentiality.
• Perform other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Computer, printer, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Days Employed: 187

Salary: Commensurate with TCISD hiring salary guide