CITY CLERK ARCHIVIST

CITY CLERK ARCHIVIST

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Nampa, ID

City Clerk Archivist

Hiring Salary Range: $21.71 - $24.78/hour DOE

Department: City Clerk's Office

Reports to (Role): City Clerk

FLSA Status: Non-Exempt

Benefits Eligible: Yes

PERSI Eligible: Yes

Travel Required: Minimal

Position(s) Supervised: None

Schedule: Generally, Monday through Friday, working hours between 8:00 am and 5:00 pm

• This position does not qualify for Visa Sponsorship.

WE TAKE CARE OF OUR PEOPLE!

The City of Nampa offers competitive benefits and growth opportunities, including the following for full-time positions in City Government Departments:

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401 (k) & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off (at least 4 weeks per year)
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded HRA VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center Discounts
• Other Great Benefits!

POSITION SUMMARY:

The Archivist provides complex, specialized professional, administrative, and technical guidance to safeguard permanent records and historically valuable documents, while ensuring operational practices comply with state and local laws and policies. This position reports to the City Clerk with general supervision, allowing considerable independence for exercising judgment and initiative.

ESSENTIAL FUNCTIONS:

• Manages the organization, preservation, and protection of city-wide records in accordance with state and city regulations.
• Develops organizational policies, standards, and processes that reflect best practices for records management.
• Creates and documents standard operating procedures (SOPs) and develops knowledge base content for city-wide users.
• Oversees the indexing of paper and electronic records into the electronic content management system.
• Manages the city's records management, retrieval, retention, and destruction processes.
• Creates, manages, and assists departments with records retention and disposition schedules, document types, taxonomy, and keyword metadata in the records management system.
• Ensures proper inventory control of archived records.
• Develops and conducts training for education and outreach on all aspects of city-wide records management.
• Assists the public and City staff in identifying records and information relevant to public records requests.
• Ensures timely responses to all requests, justifies any nondisclosure, and provides deletions for portions exempt under the Public Records Act.
• Works to preserve and catalog historical collections and records.
• Develops and updates essential policies, plans, procedures, and guides for collection care, processing, emergency planning, and public access.
• Monitors and assesses space and environmental needs, and plans for future growth and storage requirements.
• Leads various records-related committees and provides advice and recommendations.
• Serves as a technical expert on paper and electronic records management issues to ensure city-wide compliance.

ADDITIONAL FUNCTIONS:

• Attends meetings, conferences, workshops, and training sessions; reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such issues.
• Communicates and interacts with the public and co-workers in a professional, empathetic, and positive manner.
• Responds quickly in crisis; works effectively under stressful conditions; displays an attitude of cooperation.
• Understands and complies with all rules, policies, and regulations; maintains prompt and regular attendance.
• Performs all marginal functions as assigned by an authorized employee, supervisor, and/or manager with or without reasonable accommodation.
• Assumes responsibility for other duties as required or assigned.

REQUIRED EDUCATION & EXPERIENCE:

• High school diploma or General Education Degree (GED): Required.
• Associate's or Bachelor's degree in Public Administration, History, Archival Studies, or a closely related field: Preferred.
• Three (3) or more years of progressively responsible experience in records management, preferably in a lead or supervisory role, or an equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities.
• Three (3) or more years of experience in city government records management: Preferred.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Fluent in English, with strong written communication skills to produce clear, well-organized documents using proper sentence structure, vocabulary, punctuation, spelling, and grammar.
• Thorough knowledge of municipal government functions, procedures, and the City Clerk's Office operations: Preferred.
• Expertise in state and federal laws governing public records, including the Idaho Public Records Act, retention schedules, FOIA equivalents, and exemptions for confidential information: Required.
• Proficiency in electronic records management systems and software, including metadata standards, digitization processes, and data migration: Required.
• Strong knowledge of historical research methods, cataloging techniques, and preservation strategies for both physical and digital materials, including environmental controls and disaster recovery planning: Preferred.
• Ability to collaborate with diverse stakeholders, including city departments, legal teams, and the public, while maintaining confidentiality and ethical standards: Required
• All applicants must be able to successfully pass the City of Nampa background check processes and drug testing, which may include reference checks, criminal history checks, driving record checks, and pre-employment, random, and post-accident drug tests.

WORK ENVIRONMENT:

• Work is performed primarily in an office environment and is subject to inside environmental conditions.

REASONABLE ACCOMMODATION STATEMENT:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

EEO STATEMENT:

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

DISCLAIMER:

The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the employee to perform, as the City may deem appropriate.

This position may be extended, or it may close before the closing date.

Position : 235101

Code : 2026123-1

Type : INTERNAL & EXTERNAL

Posting Start : 06/30/2026

Posting End : 07/13/2026

HOURLY RANGE: $21.71-$24.78

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