Choral Administrator (Student Programming Coordinator)

Departmental Specific Responsibilities

• Supports the daily functioning of the Jacobs School of Music (JSOM) Choral Conducting Department, its faculty and associate instructors, and its 12 choral ensembles with over 400 students.
• Reports to and works closely in coordinationwith the Chair of the Choral Conducting Department to carry out the following duties.
• Creates the rehearsal schedules for all choral ensembles.
• Administers annual choral placement auditions for 400 plus students each August and prospective graduate choral conducting student auditions each February.
• Coordinates rehearsal, audition, and performance hall reservations.
• Supervises logistics for and attends all choral concerts and dress rehearsals.
• Coordinates riser and chair delivery, setup and strike needs with Facilities, IU Auditorium, Auer Hall and MAC production staff.
• Administers course evaluations for all choral ensemble directors (faculty and Ais) in coordination with the JSOM Dean's Office.
• Arranges student solo auditions as needed for performances.
• Proofreads and coordinates the printing of concert programs, text, and translations for all choral ensembles.
• Serves as primary point of contact for guest artists and auditioning students.
• Curates and maintains choral department website/blog site.
• Coordinates with Communications Office for the creation of posters, ads, special touring programs, and other media assets as needed.
• Serves as primary and/or secondary supervisor for student workers hired in the choral department, including paid singers, pianists, and other student workers as needed.
• Posts and maintains all choral department ensemble rosters and schedules.
• Coordinates the submission of all faculty-assigned X70 / X80 grades each semester.
• Assures Family Educational Rights and Privacy Act (FERPA) compliance with any and all student data as required by law.
• Regularly interacts with The Singing Hoosiers and the Faculty Director. Specifically, the Choral Administrator:
• Coordinates details related to road shows, tours, and off-campus retreats.
• Communicates with external venues on issues related to the ensemble's performance apparatus, including (but not limited to) stage setup, audio needs, and schedules.
• Serves as liaison between the Director of The Singing Hoosiers and the JSOM Travel Office in coordinating travel reservations (charter, lodging, etc.), meals, and student per diem.

• Assists with administrative needs related to the daily operations, planning, and implementation of student programs. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
• Serves as a liaison to campus partners for cross-departmental student programming, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
• Provides assistance to program participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports.
• Greets students and/or program participants; may assist with program check-in and check-out. Provides directions, support, and information to program participants.
• Assists with daily scheduling, training, and gathering program feedback. May prepare and disseminate handouts, presentations, or other program materials.
• Assists with ordering or creation of promotional materials to encourage student participation.
• Takes on tasks of increasing complexity, such as performing benchmarking research of student programming at other higher education institutions or designing routine surveys to gauge student satisfaction and program effectiveness.
• May provide guidance to other Student Programming Coordinators.

• High school diploma or equivalent (such as HSED or GED).

• Bachelor's degree in music, arts administration, or related field.

• 4 years in office environment, higher education, or related field.

• 2 years of experience working in arts administration, concert production and/or performance.
• Experience related to booking student travel and tour management.
• Music-reading ability and the ability to prepare scores and parts for performance.

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Demonstrated ability to maintain confidential information.
• Effective interpersonal skills.
• Demonstrates customer service skills.

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

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