Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Billing, Board of Education, Bookkeeping, Collective Bargaining, Compensation and Benefits, Education Regulations, Family Educational Rights and Privacy Act (FERPA), Financial Audit, Healthcare Management, High School Diploma, Hyperion Pillar, Information Technology & Information Systems, Insurance, Microsoft Office, Nursing, Organizational Skills, Payroll Tax, Performance Analysis, Performance Reviews, Privacy Regulations, Process Management, Record Keeping, Registrar, Regulatory Compliance, Scholarship, Sports Officiating, Student Financial Services
id='p1374_'>Central Registrar/Benefits Coordinator JobID: 1374
Position Type:
Secretarial/Clerical/Benefits Coordinator
Date Posted:
6/10/2026
Location:
Central Office
Date Available:
08/03/2026
Closing Date:
06/19/2026
Additional Information: Show/Hide
TITLE: Combined Position of Central Registrar (.5) & Benefits Coordinator (.5)
REPORTS TO:Assistant Superintendent for Business
EFFECTIVE DATES: August 1, 2026
QUALIFICATIONS: A. High School diploma
B. Three- five years of previous office/administrative assistant experience
C. Proficient in Microsoft Office, Google Workspace, Genesis (Student Information System)
D. Possess strong organizational skills
E. Ability to interact with people at all levels
Job Goal
This shared 12-month position serves as a dual administrative pillar for the district. The ideal candidate functions as the primary point of contact for student enrollments, withdrawals, and official records , while simultaneously managing employee benefits administration and essential student activity financial accounts.
MAJOR DUTIES AND RESPONSIBILITIES:
Central Registrar (0.5 FTE)
- Student Registration: Manage and process all student registration requests, enrollments, and withdrawals using Genesis.
- Record Management: Maintain, protect, and archive all official student records to ensure accuracy, security, and compliance with data privacy laws like FERPA.
- Academic Data: Process grades, produce academic transcripts, verify degree/enrollment status, and manage lists of graduates.
- Policy Enforcement: Interpret and apply institutional policies and state education codes regarding registration and graduation.
- District Coordination: Communicate with parents/guardians, administration, transportation, technology, and nursing departments to coordinate student arrivals and departures.
Benefits Coordinator & Bookkeeper (0.5 FTE)
- Employee Benefits: Manage and process healthcare, prescription, and dental benefits for new hires, open enrollment, and resigning or retiring staff.
- Data Integration: Collaborate with HR and Payroll to calculate benefit costs and leave adjustments, maintaining accurate records within Systems 3000 Personnel, Payroll, and Accounting modules.
- Financial Auditing: Audit monthly provider invoices to ensure exact accuracy across Systems 3000, payroll deductions, and insurance portals.
- Compliance Reporting: Prepare federal, state, and district reports including 1095s, NJ Chapter 44, COBRA updates, Age Out Notifications, Aid-in-lieu, and Buy-Back/Buy-Up reports.
- Bookkeeping & Receivables: Process payments and track accounts receivables for student activities, sports officials, and scholarship accounts.
Evaluation: Performance evaluated annually in accordance with Board of Education policy.
Salary based on the Upper Freehold Education Association Collective Bargaining Agreement. The position includes health, prescription and dental benefit
U
Upper Freehold Regional School District