CCS Administrative Assistant for Innov. & Tech. & Stud. Info. Systems

TITLE                               Administrative Assistant for Innovation and SIS

QUALIFICATIONS

1. High School Diploma
2. Two (2) years clerical experience
3. Demonstrates skills in the use of office machines and efficiency in office management

REPORTS TO

Director of Innovation & Technology

Director of Student Information Systems                                                         

JOB GOAL

To provide clerical support for the Innovation & Technology Department and Student Information Systems Department          

ESSENTIAL FUNCTIONS

1. Types, files, copies, and answers phone as needed for the Departments of Innovation and Student Information Systems

2.  Maintains attendance of employees in Innovation and Student Information Systems

3. Coordinates calendars, ordering food/snacks, preparing handouts, and setting up for small to large groups throughout the system as directed

4. Enters Maintenance and Technology work order tickets

5. Maintains database budgets for Technology

6. Maintains files of travel/absence request forms for Innovation and Student Information Systems

7. Coordinates the development of district identification badges

8. Inventories, tags, logs, and maintains a database on new equipment purchased by the Technology Department and other departments as needed

9. Completes yearly/scheduled inventory checks on equipment

10. Programs keyless entry cards/fobs

11. Coordinates office supply orders for the third floor of the Education Support Center and shares orders with the Business Department for completion

12. Registers and keeps files of homeschool students with the assistance of the Director of Student Information Systems

13. Perform other duties as assigned by the Director of Innovation & Technology or the Director of Student Information Systems

PHYSICAL DEMANDS

This job may require lifting of objects that exceed 20 lbs. Other physical demands that may be required are as follows:

1. Stooping and/or kneeling

2. Reaching

3. Talking

4. Hearing

5. Seeing

TEMPERAMENT (Personal Traits)

1. Adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure

2. Adaptability to accept responsibility for the direction, control, or planning of an activity

3. Adaptability to deal with people beyond giving and receiving instructions

4. Adaptability to make generalizations, evaluations, or decisions based on sensory or judgmental criteria

CAPACITY AND ABILITY REQUIREMENTS

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

1. Intelligence:  Ability to understand instructions and underlying principles and ability to reason and make judgments

2. Verbal:  Ability to understand meanings of words and ideas associated with them

3. Numerical:  Ability to perform arithmetic operations quickly and accurately

4. Manual Dexterity: Ability to move hands and manipulate small object with the fingers rapidly and accurately

5. Data Perception:  Ability to understand and interpret information presented in the form of graphs, charts, or tables

WORK CONDITIONS

Normal working environment; may not always have privacy or be quiet

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.