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Job Posting Title:

Catering Coordinator

Location:

Dallas - Hospital

Additional Posting Details:

Monday–Friday (Occasional evenings and weekends)

Hours: 7:00 am - 5:00 pm

On-site position, not remote/hybrid

Job Description:

Duties/Responsibilities

• Prepare and deliver food, drink, and snack ordering services for meetings, conferences and events across hospital locations.

• Supervise all outside catering vendors ensure compliance with hospital policies, sanitation procedures and food safety standards, including proper dish machine usage. 

• Utilize scheduling and event management systems, including Resource Scheduler, Event Master, and Microsoft Office Suite for event coordination, tracking and reporting.

• Communicate and collaborate effectively with meeting organizers, administrative assistants, hospital departments, and external vendors to meet event service needs.

• Receive, inspect, sort, and organize incoming food and beverage deliveries while ensuring proper handling, storage, and inventory rotation using FIFO methods.

• Maintain compliance with Texas food safety regulations and organizational health standards.

• Ensure catering kitchen areas, equipment, coffee urns, and service areas remain clean, sanitized, and organized. 

• Maintain professional communication, customer service standards, appearance, and conduct during all catering and event activities. 

• Track attendance counts, event expenses, invoices, and actual charges incurred for catering functions. 

• Prepare and submit monthly catering reports and cost summaries to the Director of Food and Nutrition Services.

• Coordinate with Environmental Services regarding linens, tables, room setups, and special event requirements. 

• Schedule and manage rental equipment and supplies through approved rental vendors as needed. 

• Assist with the development and standardization of banquet recipes in collaboration with the IT Registered Dietitian (RD). 

• Perform other duties as assigned to support the operations and success of hospital meetings, conferences, and special events.

Required Skills/Abilities

• High School graduate, Associates degree preferred.

• Experience in hotel or hospital catering

• Self-direction; requires little or no supervision

• Food Service Handler with the State of Texas

• Must be flexible regarding hours and days of the week

• Excellent organizational, multitasking and interpersonal skills

• Flexible and adaptable to variable work hours and event demands

Working Environment

• Working Conditions: Inside, Outside

• Working Position: Sitting, Standing, Walking

• Physical Demands: Medium

• Physical Requirements: Lifting/Carrying, Pushing/Pulling, Repetitive Movements, Stooping/Kneeling/Bending, Balancing

• Lifting or carrying: 25-34 lbs.

• Sensory/Communicative activities essential to the performance of this position: Feeling, Hearing, Seeing, Smelling, Speaking, Tasting

• This position will be exposed to Inside/Outside Environments, Loud Noise

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