Case Manager, Special Education

Position Details

• Reporting Manager: Principal
• Status: Salary, Exempt
• Type: Regular, Full-Time (12 Months)
• Program: Tri-Star Virtual Academy (TN)

Overview
The Case Manager for Special Education is responsible for the oversight of special education compliance and the stabilization of funding risks within the Tri Star program. This role primarily focuses on rigorous data reconciliation, audit readiness, and schedule validation. By ensuring that coding and instructional minutes are accurately documented and reported, this position fulfills our mission of empowering families and unleashing student potential through fiscal and regulatory integrity. 

Essential Duties

• Execute regular TISA funding reconciliations to ensure accurate state reporting and that the program receives appropriate weighted funding based on student needs.
• Lead comprehensive SPED and EL coding audits to verify that all student records remain in total alignment with Tennessee Department of Education (TDOE) mandates.
• Conduct 390-minute schedule validations to confirm that virtual instructional time meets state standards and matches the service delivery documented in EasyIEP.
• Manage the SWORD/EIS reconciliation process to maintain 100% data consistency between internal management systems and the state’s Education Information System.
• Oversee the development and maintenance of Individualized Education Programs (IEPs), ensuring all documentation is "audit-ready" for state monitoring visits.
• Maintain precise student records to mitigate risk and ensure seamless transitions during state funding audits.
• Proactively pivot to support emerging business needs and strategic priorities as directed by your manager to ensure the collective success of the Tri Star program.
• You will play a key role in our collective success by proactively pivoting to support emerging business needs and strategic priorities directed by your manager.

Knowledge, Skills & Attributes

• A minimum of 3-5 years of experience in special education compliance, data management, or a related school administrative role, preferably in a remote environment.
• Proven experience working independently with minimal supervision, including the ability to manage a digital task list and maintain a stable remote (home-office) infrastructure.
• Minimum of 1–2 years of experience using the Google Workspace suite (Docs, Sheets, Slides, Drive) in a professional or academic setting.
• Demonstrated ability to communicate complex ideas via written channels (Email, Google Chat, and Document Comments) with high clarity and low ambiguity.
• Access to a private, secure, high-speed internet connection with a minimum of 25 Mbps download and 10 Mbps upload speeds.
• Deep understanding of TDOE special education regulations and TISA funding categories.
• Exceptional ability to reconcile complex data sets and identify discrepancies in funding or coding.
• Proficient in Tennessee software such as EasyIEP and EIS.
• Ability to travel to Manchester, Tennessee regularly.

Education & Certification Requirements

• Bachelor’s degree in Special Education or a related field.
• Valid Tennessee Special Education Professional Teaching License.

Benefits & Incentives (Full-Time Only)

• Competitive vacation and paid time off plans
• Comprehensive medical (HMO, HDHP, and PPO), dental, and vision plans with varying coverage for employees and their families, with options available in all states, including a high-deductible health plan (HDHP) option.
• 401(k) retirement plan (pre- and post-tax options) with matching contribution up to 3% after one year of employment
• Additional supplemental disability, life, critical illness, hospital indemnity, accident, legal aid, and ID theft protection plans
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Two paid closure weeks each year (weeks of July 4 and December 25)
• 10 Company-paid Holidays

Employment "At-Will" Statement: For W-2 employment, Stellar Virtual is an at-will employer. This means the employee and Stellar Virtual can terminate the employment at any time, with or without cause or notice, as legally permitted. This job description does not guarantee continued employment or a contract. All 1099 status is excluded.

Equal Employment Opportunity (EEO): Stellar Virtual is an equal opportunity employer committed to diversity and inclusion. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.