The Program Assistant for Career & Technical Education CTE provides administrative clerical and logistical support to the CTE office. This role ensures the smooth operation of CTE programs including support for teachers students employers and community partners. The assistant supports program documentation scheduling purchasing communication and compliance tasks to further career readiness initiatives and workforce development programs.Essential Job FunctionsMaintains complete records of all financial transactions in a well organized financial filing systemEstablishes and coordinates the efficient operation of several account lines to include local and Perkins grant funds monitors budget statusReconciles accounts and provides reports for the central office maintains detailed records of expenditures processes Invoices within terms of paymentBalances MUNIS with SSWS in OmegaPrepares & submits Reimbursement Requests to VDOE under Perkins Grant which ensures compliance with grant guidelinesPrepares Amendments to the Perkins V GrantPrepares annual reports and records in compliance with auditors regulationsReceives and screens visitors telephone calls and mail personally responds to inquiries by making decisions which in the employees judgment do not require the supervisors attentionPrepares time sheets and monthly payroll for the Office of Career and Technical Education and PerkinsCoordinates events and logistics for division wide events as needed including the ordering of materials and suppliesSupports division initiatives 4E Educational Expo and Office of CTE initiatives such as Mock Interview day and the Intern ExpoArranges travel for CTE Office Instructors & CTSOs Prepares submits and processes travel expense claims for all individuals listed under the 310 location Career ReadinessMaintains financial reports and provides information to leadership as requested.Communicates with vendors to secure and maintain supplies and equipment.Prepares Purchase Orders place & follow up on orders for all CTE instructors throughout DivisionProcesses new vendor information and submit to accounts payableProvides minutes & agenda for all members. Set up record discussions and take minutes at all Advisory Committee meetingsProcesses Professional Development reimbursements for all CTE instructors and administration.Processes payroll for location 310 - Career ReadinessServes as the back up payroll secretary for SCTCManages Leaderships calendar and the Office of CTE Conference Room spaceClick here to read the full Job Description for this role.Education and ExperienceRequiredHigh School Diploma or GEDThree 3 years of experience in a bookkeeping accounts payable or related positionPreferredAssociates Degree in Finance Accounting or related fieldAbout Spotsylvania County Public SchoolsComprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System VRS with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs EAPs and employer paid Life Insurance.To learn more about Spotsylvania County Public Schools please visit our website athttpswww.spotsylvania.k12.va.us.Employment TermsEmployment is offered as an12-month 243 Daycontract at a minimum of 7.5 hours worked daily. This position is evaluated annually.Benefits EligibilityEligibleTogether we prepare our students for their future. We look forward to welcoming you to theWeAreSpotsyteam._____Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace.Criminal record and background checks will be completed after an offer is made.A workplace that values unique perspectives fosters belonging and ensures opportunities for all to thrive.