Job Description - Capitol Facility Manager (26141478)
Position Title:
Capitol Facility Manager - (26141478)
Why should you keep reading and consider working here?
We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.
(You can learn more about us here.)
What is this career opportunity?
The General Services Division (GSD) is seeking a leader for the Capitol Facilities Management Bureau (CFM). This individual provides vision, leadership, and direction for 35 team members, and directly supervises 5 program managers. The incumbent is guided by statute, policy, procedure, and the Capitol Complex Master Plan. The CFM Bureau Chief is ultimately responsible for helping ensure the habitability and safety of State-owned space in the Capitol Complex, which comprises a real property portfolio valued at $429M. CFM services are provided to nearly 40 buildings in Helena directly through staff, and indirectly through contracted vendors. Key functions of this role include oversight of a $14.5M budget, establishing operational priorities, strategic planning, and overall executive management of the following programs:
Building Automation Services
HVAC Services - Comprised of master plumbers and HVAC specialists
Facility Maintenance - Comprised of general trades maintenance (i.e. carpenters, painters, locksmith) and custodial.
Landscape/Grounds Maintenance
Custodial Services - Comprised of in-house custodians and contracted services
(You can learn more about the Department of Administration's General Services Division here.)
What are we looking for?
Education and Experience:
Bachelor's degree in Engineering, Business Management, Construction Management, or related field; AND
Five years' experience in facilities management, building contractor, construction supervisor, building system engineer; AND
Three years supervisory experience; OR
Alternate combinations of education and experience will be considered on a case-by-case basis.
Key Responsibilities:
Organizational Leadership: Build consensus among direct reports to facilitate strategic planning, forecasting, and implementation of best practices. Balance customer service with smart stewardship of State property. Promote a culture of safety, professionalism, and continuous improvement.
Problem-Solving Mindset: Be curious, innovate, and take reasonable risks to solve problems, build on preventative maintenance programs, and long-term capital improvement planning.
Operational Oversight: Use high-level planning and people leadership to ensure alignment with organizational goals regulatory requirements, and industry best practices. Develop or maintain plans to address effective emergency response, resource allocation, and workforce development.
Competencies:
Knowledge of:
Budgeting, estimating, fiscal management practices, and State and federal funding principles and requirements
Executive Planning Process for preparation of rates and budget estimates for contracted services
General principles of construction and construction project management
Facility management workload planning and the ability to apply that to the development and maintenance of a comprehensive facility operations and maintenance (O&M) program
Local and state building codes for plumbing, electrical, elevator, boiler, and mechanical systems
Best practices and compliance for abatement, safe workplace standards, and high-risk procedures
Liability mitigation strategies that maintain rigorous safety standards, reduce risk exposure, and strengthen contracted agreements
Writing specifications, justifications, and report development
Utilize different communication styles with diverse levels of management, stakeholders, and public forums, including crisis, collaborative, and strategic communications
Principles of incident management system (ICS) standards and problem management to effectively achieve desired outcomes
Does this sound like you?
Please tell us how and why by submitting your resume, cover letter, and three professional business references. (Please Note: You do not need to complete the "work experience" or the "education & certifications" portion of the application process in our recruiting system. You only need to upload the requested documentation.)
What can you expect from us in return for your hard work?
Ø Look here to see the additional benefits! They include:
o Work/life Balance
o Health Coverage
o Retirement plans
o Paid Vacation and Sick Leave and Holidays
o And more…
Ø Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
Other important information to be aware of.
This position requires the successful completion of a criminal background check.
Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.
The Department of Administration participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: Not Applicable
Salary: $
95,000.00 - 105,000.00 Yearly
Telework Eligibility: Not Telework Eligible Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings
: 1 Employee Status: Regular Schedule: Full-Time
Job Type
: Standard
Shift
: Day Job
Travel
: Yes, 5 % of the Time
Primary Location
: Helena
Agency: Department of Administration Union: 000 - None
Posting Date
: Jun 3, 2026, 7:51:22 PM
Closing Date (based on your computer''s timezone)
: Jun 22, 2026, 11:29:00 AM
Required Application Materials: Cover Letter, Resume
Contact Name: Natasha Cook | Contact Email: nacook@mt.gov | Contact Phone: 4064443103 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency''s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.