Campus Registrar/PEIMS - Middle School (26-27)

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Job Title: Registrar - Middle School (0913)

Duty Days: 220

Reports to: Office Manager / Campus Principal

Wage/Hour Status: Non-Exempt

Dept. /School: Campus Assigned

Pay Grade: P15

Date Revised: 03/2021

Primary Purpose:

Maintain student information, student records, complete reports, clerical support, register, and withdraw students for the campus.

Qualifications:

High school diploma or GED

Proficient technology skills

Excellent organization, communication, and file maintenance skills

Excellent telephone and public relations skills

Detail oriented

Work with confidential material

Ability to work with deadlines and handle interruptions

Major Responsibilities and Duties:

• Register and withdraw students.
• Maintain student folders
• Receive and send student records
• Maintain and update student information in district database
• Prepare requests for transcripts from current and former students
• Maintain database which contains the students who withdraw from the campus
• Maintain weekly enrollment statistics
• Record test scores to permit records
• Assist with graduation planning, preparation and ceremony
• Maintain database which contains the students who will be participating in graduation ceremonies for ordering diploma and graduation programs.
• Perform receptionist duties as needed
• Maintain and update filing systems
• Perform data entry
• Coordinate student information for administrators
• Records management assistant for the campus
• Balance auditable documents and maintain files for auditable documents
• Assist with the posting of grades and test scores for permanent records.
• Complete timely and accurate reports.
• Able to verify the accuracy of data.
• Ability to learn new skills and implement changes
• Other duties as assigned

Supervisory Responsibilities:

N/A

Equipment Used:

Personal computer, printer, copier, calculator, and fax machine.

Working Conditions:

Ability to maintain emotional control under stress; Work with frequent interruptions; Repetitive hand motions, prolonged use of computer; Frequent bending, twisting, stooping, lifting, pulling overhead reaching, and keyboarding; May be required to lift 25 pounds to waist-high.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.