Auburn University, Alabama
The Office of the Provost is seeking a Coordinator for Campus and Community Events. The position reports directly to the Coordinator of Communications, Marketing, and Events and is an integral member of the Provost’s Office Creative Team.
The Coordinator for Campus and Community Events is responsible for supporting the planning and execution of the Provost’s Office academic events. To that end, the candidate for this position will help coordinate academic events, including strategic visioning, organization, and implementation related to event programs and production. Successful candidates must be able to work effectively within a diverse environment and with university representatives, including faculty, staff, students, alumni, volunteers, and community partners. In addition, ideal candidates should work independently in a fast-paced office, managing multiple projects and deadlines, setting clear objectives, and seeking continuous improvement.
Responsibilities:
- Assists in the planning and execution of academic, community and campus events that strengthen engagement with internal and external constituents.
- Supports events designed to foster interaction among university leadership, faculty, staff, students, alumni, community partners and distinguished guests, including special recognition programs, commencement and award ceremonies.
- Assists with the planning and execution of special engagements and high-profile events.
- Coordinates event logistics, including designing invitations and programs; developing and managing guest lists; coordinating mailings and responses; securing vendors (entertainment, tenting, rentals, catering, security and parking); preparing budgets and vendor contracts; developing event summaries and itineraries; and coordinating committees and volunteer support.
- Assists with coordinating travel and accommodations for internal and external dignitaries, including speakers and lecturers for commencement ceremonies and lecture series.
- Maintains and updates the Provost Office events calendar.
- Manages vendor agreements, including professional services contracts; prepares RFPs; processes invoices; and oversees procurement and sourcing activities.
- Develops event protocol and coordinates audio/visual needs, including assisting with A/V setup for major presentations, events and conferences.
- Collaborates with campus partners in the planning and execution of Provost Office events across various university units.
- Provides general university information and assistance to event attendees as needed.
Qualifications:
- Bachelor's degree and 2 years of experience in event planning, public relations, hospitality, and general office operations.
Minimum Knowledge, Skills, and Abilities:
- Knows and applies fundamental concepts, practices, and procedures of particular field of specialization, with awareness of related fields.
Why Work at Auburn:
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Ready to lead and shape the future of higher education? Apply today! War Eagle!
Equal Opportunity Compliance Statement:
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.A
Auburn University
Welcome to Auburn University, a
comprehensive land, space and sea grant research institution blending arts and applied sciences. The University
continuously changes to accommodate today's needs, while still respecting the traditions and spirit of Auburn. As we grow and change, Auburn will always continue its tradition of excellence.
The main campus had an enrollment during fall of 2007 of 24,137. Auburn University offers degrees in 13 schools and colleges at the undergraduate,
graduate and professional levels.
Auburn University is known not only for its academic excellence, but for its impact on Alabama as well. A recent study
determined AU had nearly $ 4 billion
economic impact on the state of Alabama, including a $ 1.5 billion impact on the economy and a $ 2.4 billion impact in "human capital." AU's Technical Assistance Center, a collaborative Engineering / Business outreach unit, performs hundreds of projects annually for state industry, generating millions of dollars in increased efficiencies and saving or creating hundreds of jobs statewide.
Auburn University has developed into one of the largest universities in the South, remaining in the educational forefront with its traditional blend of arts and applied science, and changing with the needs of today while living with a respect for the traditions and spirit that are Auburn.