Under the direction of the Purchasing Director, the Buyer is responsible for contacting suppliers to
procure all purchases, ensuring on-time deliveries, and supporting/mediating the resolution of any
supplier-related concerns or issues. Responsible for the flow of communication cross-functionally.
JOB DUTIES & ESSENTIAL FUNCTIONS:
• Issue Purchase Orders and follow up with suppliers until the material is received in the system –
including MRO.
• Coordinate material pickups from our suppliers.
• Request and maintain required paperwork from suppliers of raw materials and MRO (such as
invoices, TDS, MSDS, COA, packing lists, and certificates)
• Communicate with suppliers to ensure that specified delivery dates are met on purchase orders
issued by Purchasing or Supply Chain.
• If the supplier is unable to meet the specified delivery date, issue a Change Order showing the
new agreed-upon delivery date and promptly advise the departments involved (i.e., Production
Planning, Materials Management, Production, etc.).
• Monitors and evaluates supplier performance. Advises appropriate personnel of an impending
supplier failure to fulfill contractual obligations, which may delay production or delivery.
• Resolves shipment quality discrepancies by mediating supplier/manufacturing issues.
• Facilitates inspections, substitutions, and standardization by arranging and participating in
conferences between suppliers and company personnel.
• Negotiates and settles damage claims, rejections, losses, return of materials, over-shipments,
cancellations, and engineering changes with suppliers.
• Prepares moderately complex reports by collecting, analyzing, and summarizing information
and trends. Provides parts, equipment, and materials information by answering questions and
requests.
• Applies continuous improvement techniques and methods to internal processes and systems to
increase efficiency and customer service and to reduce costs.
• Understand the Automated Procurement System and its relationship to the various interfacing
systems.
Buyer
• Maintain purchasing databases to ensure dependent departments have prompt and accurate
information. Use generated reports and screens for control and manufacturing decisions.
• Review the various databases of the Automated Procurement System daily for reschedules and
cancellations and take appropriate actions urgently.
• Assist Production Planning in reviewing purchased parts shortages to determine if sufficient
quantities are available and or in transit to allow a manufacturing schedule change if and when
required.
• Process all Accounting tasks for price and quantity discrepancies.
• Post daily acknowledgements to purchase orders. Follow up on unacknowledged orders and
confirm with vendors.
• Review rejected material and complete disposition with corrective action.
• Review metrics for validity and provide daily maintenance to ensure accuracy.
• Determines proper quantities of materials (resins, inserts, packaging, etc.) and establishes
deliveries to meet the production schedule, using MRP, machine run time, and knowledge of
other relevant facts.
• Monitor the forecast for the raw materials, including packaging.
• Keeps Schedulers apprised of material availability problems through daily contact and attending
production scheduling meetings. Participation in these meetings should also be to find out the
needs of materials and services from the Production team.
• Establishes and monitors inventory processes, including Kanbans, VMI, Pull/Lean, and
Consignment programs with vendors. Monitors inventory value and continually works to
reduce levels without interrupting service to the plant.
• Maintains a reasonable level of inventories, economical supply parameters, and production
schedules.
• Follow the Purchasing department's increase process as required.
• Participates in all functions of Physical Inventory.
• Contributes to the development & implementation of planning & acquisition processes as well as
purchasing requests, purchases, & procedures.
• Works closely with appropriate teams in the development and engagement of sourcing
strategies.
• Knows and contributes to the objectives and goals of the Supply Chain group. Create
scorecards to monitor performance.
• Presents and elaborates on the month PPV report and clarifies any questions.
• Help with audits such as IATF and ISO.
Buyer
• This list of duties and responsibilities is not all-inclusive and may be expanded to include other
duties and responsibilities, as management may deem necessary from time to time.
QUALIFICATIONS (KNOWLEDGE, SKILLS & ABILITIES):
• Minimum education requirement is a Bachelor's Degree in Business, Supply Chain, or related
coursework from a 4-year college or university with at least 3 years of related experience (i.e.,
purchasing, customer service, or production scheduling). May instead have an equivalent
combination of education and relevant experience; additional experience may be substituted for
education.
• APICS certification strongly preferred.
• Must work fairly independently, receiving a minimum of detailed supervision and guidance.
• Data entry experience.
• Able to work in a fast-paced and at time stressed environment.
• Intermediate knowledge of Microsoft Office products required – ie. Outlook, Excel, Word.
• Knowledge of the materials purchased, programs, and procedures that are related to the work
of the purchasing department.
• Must be dependable and have an excellent attendance record.
• Detail-oriented accuracy in work and good follow-up skills.
• Effectively present information in one-on-one and small group situations to customers, clients,
and other employees and management of the organization.
• Excellent communication and interpersonal skills, at all levels both internally and externally.
• Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists.
IND3