Accounting, Bill of Materials (BOM), Business Administration, Change Requests/Orders, Communication Skills, Database Backup, Defense Federal Acquisition Regulations Supplement (DFARS), Deltek Costpoint, Establish Priorities, Finance, High School Diploma, Leadership, Pricing, Project/Program Management, Proposal Writing, Public/Media/Press/Analyst Relations, Purchase Orders, Purchasing/Procurement, Quality Assurance, Reporting Skills, Request for Proposals (RFP), Supply Chain Management, Team Lead/Manager, Vendor/Supplier Relations, Vendor/Supplier Selection
Reporting to a Team Lead, Supervisor or Manager, the Buyer I is in an entry-level administrative professional responsible for the proposal or procurement of low dollar, high volume commodities and/or services.
Responsibilities:
- Proposals:
- Reviews the Bill of Material (BOM); creates a Request for Quote (RFQ) form; contacts vendors for quote information; follows up on quote requests; prepares completed proposal packet for review by team lead or manager
- Works with team lead to ensure BOM details are present; works with departments and program managers for clarification
- Processes proposals per departmental procedures; continues to revalidate the proposals until win/loss
- Procurement:
- Receives Purchase Requisition list (PR) and prioritizes per program needs; verifies pricing and delivery is current; applies purchase order (PO); verifies and enters any missing information in Costpoint; creates electronic folder for review and approval of all purchase orders
- Notifies the Program Manager of any part, delivery or other discrepancies for review and approval prior to proceeding with Purchase Order (PO) placement
- May complete a QA104 part number change request form
- Submits PO to vendor for acceptance; follows up as required; cancels PO as required
- Has minimal knowledge to source parts and services; relies on pricing history to select vendors
- Utilizes the Approved Vendor List; develops vendor relationships; may identify new vendors; makes recommendation to leadership
- Utilizes system generated reports for quotation data, backup justification, work assignments and PO past due dates
- Communicates effectively; ensures system notes are provided; requests assistance with purchasing efforts; may respond to facility inquiries and issues to support the purchasing process
- Utilizes the FAR and DFARS daily for compliance.
- Performs other duties as assigned
Qualifications:
Education:
- High School Diploma or GED required; Bachelors’ degree in Business Administration, Supply Chain Management, Contracts Procurement, Finance/Accounting or equitable field preferred
Experience:
- Previous purchasing experience preferred; one-year experience in buying equipment, supplies, parts, services a plus
Any combination of education/experience may be substituted for job requirements at the recommendation of the hiring manager and approval of the COO or higher.
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Science and Engineering Services, LLC