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Business Operations Specialist

Technology Security Associates, Inc.

California, MD

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JOB DETAILS
SALARY
$60,000–$65,000 Per Year
SKILLS
Accounting Software, Administrative Skills, Analysis Skills, Billing, Budget Reporting, Business Operations, Calendar Management, Contract Management, Contract Requirements, Corporate Compliance, Corporate Policies, Cost Estimates, Cross-Functional, Customer Support/Service, Defense Federal Acquisition Regulations (DFAR), Deltek Costpoint, Establish Priorities, Expense Reports, Federal Contracts, Federal Government, Finance, Financial Management, Financial Policies, Financial Procedures, Financial Projections, Forecasting, Funding, Government Contracts, Government Policies, Government Standards, Industry Standards, Maintain Compliance, Microsoft Excel, Multitasking, Organizational Skills, Pivot Chart, Pivot Tables, Plan Meetings, Pricing, Project Control, Project Tracking, Project/Program Coordination, Project/Program Management, Reconciliation, Regulations, Regulatory Compliance, Reimbursement, Reporting Skills, Revenue Recognition, Risk, SAP, Secret Clearance, Team Player, Technical Support, Time Management, Travel Planning, Travel Policy
LOCATION
California, MD
POSTED
16 days ago

Business Operations Specialist

Overview:

TSA, Inc. is looking for a Business Operations Specialist to provide administrative and technical support for the day-to-day operations of the business with assigned Program/Project Manager(s).

 

Roles/Responsibilities:

  • Set up, track, and report various projects (includes guidance and roll-up data for weekly, monthly, quarterly, and yearly data calls)
  • Assist in the development of forecasts on a monthly and quarterly basis
  • Identify and confirm requirements with the Contracts Manager and the Program/Project Manager(s) to include reporting and invoicing obligations and other items that may affect the project's set up
  • Set up and maintain assigned projects based on project requirements and in compliance with the Company's set up rules to ensure the proper recognition of revenue.
  • Monitor work-at-risk projects and ensure compliance with the Company's work-at-risk and revenue-at-risk policies.
  • Monitor the ceiling, funding and expenditures of various contracts, subcontracts and/or projects. Notify the Contracts Manager when any project reaches the threshold for Limitation of Funds or Limitation of Cost notifications.
  • Review actual project expenses for accuracy and completeness. Identify and remedy miscodings to ensure the proper recognition of revenue.
  • Coordinate with the Program/Project Manager(s) on a monthly or quarterly basis to prepare updated cost estimates to complete (ETC) for revenue recognition. Regularly monitor ETC for reasonableness against plans and actual expense rate.
  • Prepare and provide assorted reports for internal and/or external customers
  • Provide monthly reconciliation of billed/unbilled vs. revenue activity including researching unexplained reconciling items
  • Ensure compliance with company's financial policies and procedures including revenue recognition policies and project set up rules
  • Process expense reports through SAP Concur to ensure timely payments for Foreign Liaison Officers
  • Audit expense requests and reports for government and corporate policy compliance and per diem allowance
  • Act as travel and expense customer service liaison for Foreign Liaison Officers.

 

Qualifications Required:

  • One year of experience in a directly related field (i.e. federal government contracting, project control).
  • Experience assisting with meeting planning, scheduling and travel coordination.
  • Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks.
  • Ability to work collaboratively with cross-functional teams.
  • Proven project financial management experience (to include budgeting, reporting and analysis) preferably in a project-based organization.
  • Ability to assess, interpret and apply government and industry standards, specifications and handbooks to the unique requirements of tasking.
  • Competent with MS Excel (Pivot Tables, Charting, Formulas, functions, etc.).
  • Knowledge and understanding of Joint Travel Regulation and travel policy for contractors.
  • Experience in travel and expense reimbursement processes and services.
  • Ability to obtain/maintain a Secret clearance.

Qualifications Desired:

  • Experience with travel platform SAP Concur
  • Experience with JAMIS or Deltek Costpoint accounting system
  • Posses background working with multiple contract types and applicable FAR and DFAR clauses.
  • Pricing experience
  • Posses working knowledge of contracts administration.

 

TSA is committed to pay transparency for our applicants and employees. The salary range for this position is $60,000 - $65,000. Actual compensation will be determined based on several factors permitted by law. JHNA/TSA provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance.

 

JHNA/TSA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

About the Company

T

Technology Security Associates, Inc.