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Business Operations Assistant Manager (DOE-G)

Emcor UK

Germantown, MD

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JOB DETAILS
SKILLS
Accounting Software, Administrative Skills, Billing, Budget Reporting, Business Operations, Communication Skills, Computerized Maintenance Management System (CMMS), Customer Support/Service, Federal Government, Financial Administration, Financial Reporting, Fire Safety, Government, Help Desk, Hospital/Healthcare Construction, IBM Maximo Asset Management, Inventory Management, J D Edwards, Leadership, Marketing, Meeting Minutes, Microsoft Office, Microsoft PowerPoint, Microsoft SharePoint, Military, Operations Management, Order Processing, Order Supplies, Presentation/Verbal Skills, Procurement Management, Purchase Orders, Reconciliation, Team Lead/Manager, Team Player, Telephone Skills, United States Citizen, United States Department of Energy (DOE), Warehousing, Writing Skills
LOCATION
Germantown, MD
POSTED
2 days ago
About Us

When military bases, national security agencies, federal buildings, healthcare facilities, and leading commercial clients in Washington D.C and across the nation need superior facility support services, we answer the call. We offer a unique combination of governmentexperience and facilities expertise that has helped us earn a position as one of the country's leading integrated service providers.

Job Summary

EMCOR Government Services has an immediate need for a Business Operations Assistant Manager for a location in Germantown, MD. This position involves the oversight of administrative staff for successful financial reporting of the monthly account. The position also includes an emphasis on monthly billing in a fast-paced environment which includes the creation of purchase orders, work orders, and job setup.

#EGS
#LI-NS1

Essential Duties & Responsibilities

• Assume the roles and responsibilities of the Business Manager in their absence
• Assist in warehouse operations
• Prepare payroll submissions for approval
• Primary for Building Access Memos
• Manage Work Queue - Invoices paid.
• Create, execute and manage POs
• Primary for Badging
• Assist Business Manager in O Drive Management
• Assist Business Manager
• Manage SharePoint
• P-Card reconciliation
• Review WIP and TM Weekly
• Assist help desk with reports from the CMMS for the weekly meetings
• Back up for Help Desk
• Create/maintain PowerPoint presentation for the weekly meeting
• Email meeting minutes to the client
• Order office supplies
• Order uniforms, equipment, PPE
• Any other duties assigned

Qualifications

• Must be a US citizen
• Proficiency in JD Edwards accounting software is preferred
• Ability to organize and lead a group of people
• Ability to work with management systems and variety of skilled/unskilled, professional, administrative, and industry personnel
• Experience and knowledge of office administration, reporting, budgeting and control, CMMS Systems (Maximo) and business operations, purchasing, inventory control, fire, and safety management
• Strong experience with MS Office
• Excellent communication skills - verbal and written
• Ability to work independently or as member of a team
• Ability to adapt to ever changing priorities

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Geographic Disclosure

Compensation Range: $68.000 - $70,000 annual salary

Other Compensation: Eligible for annual bonus Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

About the Company

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Emcor UK