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Business Operations Assistant

University of Colorado

Boulder, CO

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JOB DETAILS
SALARY
$58,000–$68,000 Per Year
SKILLS
Administrative Skills, Advertising Agencies, Agile Programming Methodologies, Budget Management, Budgeting, Business Operations, Calendar Management, Capacity Analysis, Communication Skills, Customer Support/Service, Data Analysis, Data Collection, Data Entry, Data Sets, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Financial Analysis, Forecasting, Fundraising, Identify Issues, Interpersonal Skills, Leadership, Leasing, Marketing Communications, Office Management, Onboarding, Operational Communications, Operational Support, Operations Management, Options Analysis, Organizational Development/Management, Plan Meetings, Power Amplifier, Presentation/Verbal Skills, Project Management Software, Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Recreation, Recruiting/Staffing Agency, Reporting Dashboards, Reporting Skills, ScrumMaster, Set Goals, Staff Training, Standard Operating Procedures (SOP), Team Building, Team Lead/Manager, Team Player, Technical Support, Time Management, Travel Planning, Vendor/Supplier Selection, Writing Skills
LOCATION
Boulder, CO
POSTED
30+ days ago
Business Operations Assistant


Requisition Number: 69442

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 26-Jan-2026

Date Posted:


Job Summary


Advancement at CU Boulder encourages applications for a Business Operations Assistant! Reporting to the Director, Marketing Communications and Client Services, this role provides critical support for team operations. The Business Operations Assistant exercises a high level of confidentiality and is responsible for a wide range of team-wide support that includes business operations, project management, budget, events, calendar coordination, and general office management.


CU Boulder Advancement Marketing and Communications engages a diverse constituency of donors, alumni, students, parents, faculty, staff, ambassadors, and community members through a multi-channel approach that elevates reputation, drives connection and inspires participation. We create and amplify donor-, alumni-, and community-centric meaningful content with the CU Boulder voice, tone and brand.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.


Who We Are


At CU Boulder Advancement , we are committed to fostering an environment where everyone matters and all can thrive. This dedication is rooted in our core values and our mission to drive impactful fundraising and engagement. Our team actively engages in learning, reflection, and the transformation of systems, policies, and practices that perpetuate oppressive ideologies-including racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example in building a supportive and inclusive culture for both internal colleagues and external partners. We hold ourselves accountable through individual and divisional goals that continuously assess our progress, growth, and outcomes-ensuring alignment with our mission and values every step of the way.


What Your Key Responsibilities Will Be


_Teamwide Operations Management_


+ Facilitate team meetings, currently run within the Agile project management process; takes notes and coordinates follow-up as needed.

+ Serve as team scrum master, being responsible for team Agile implementation, project tracking, dashboards and capacity analysis.

+ Manage MarComm project management tech tool (currently Asana). This includes, but is not limited too, supporting users, optimizing tool operations, and consistently working to optimize tools to best fit the needs of the team.

+ Proactively identify problems and opportunities, review related information to develop recommendations, evaluate options and implement solutions.

+ Serves as project manager for specific team efforts and initiatives, guiding projects from inception to final delivery and coordinating and maintaining project scopes, budgets and deliverables, to meet objectives.

+ In coordination with the Director, Marketing, Communications and Client Services, develop specific goals and plans to prioritize, organize, and accomplish work.

+ Offer continued administrative support to the team in accepting and tracking project requests and coordinating with partners across campus.

+ Contribute to the organization of processes and team workflows.


_Budget, Purchasing and Procurement Administration_


+ Serve as the department budget liaison. Proactively stay apprised of university financial guidelines and update leadership as needed.

+ Prepare reports and analysis of financial data, year-over-year spending trends, burn rate and team cost centers to make informed recommendations. Complete expense reports and financial reconciliation.

+ Provide oversight and tracking for team budget and expenses, including freelance contractors; reconcile budget monthly and work with budget team on forecasting monthly, quarterly and annually.

+ Track and manage invoice payment. Support administrative details, such as department purchasing and ordering and equipment maintenance.

+ Correspond with oce space vendors, including the building lease agent. Onboard new vendors into procurement system.


_Office Operations and Administrative Support_


+ Plan and implement events on behalf of the MarComm oce, including but not limited to team building activities, staff appreciation, breakfast or lunch meetings, staff training, staff retreats, retirement and recognition events either on campus or off-site.

+ Serve as oce manager, which includes responsibilities as a facilities liaison. Serve as the first point of contact for visitors to the oce and all related general inquiries; creates a welcoming environment for guests, staff, volunteers, donors, etc.

+ Facilitate processes and workows for teams, including onboarding and offboarding team members and student workers.

+ Provide professional support to the Executive Director and as well as the larger Advancement Marketing and Communications team. Direct support of the Executive Director includes meeting and event planning, calendar planning and coordination, travel arrangements, expense reports, etc.

+ Support of internal team administrative operations and communications includes travel and expense arrangements and reports, Teams channel updates, IT support, etc.

+ Support data collection across the team and route data entries to respective parties with knowledge of the data transfer norms for those data sets. Review data entries for accuracy.

+ Participate in the broader Administrative Team in the Advancement division; support special initiatives that enhance division operations, cross-team collaboration, and organizational effectiveness.

+ Maintains the team filing structure, administrative guide, standard operating procedures, and resource documents.


What You Should Know


+ This will be in a hybrid work situation, working a mix of days on campus and remotely each week.

+ Occasional evening/weekend work may be required.


What We Can Offer


The salary range is $58,000 - $68,000 annually. Relocation assistance is available within Advancement guidelines.


Benefits


At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.


Be Statements


Be proactive. Be strategic. Be Boulder.


What We Require


+ Education: Bachelor's degree or equivalent experience or combination of education and experience may substitute.

+ Experience: 2+ years of direct work experience.


What You Will Need


+ Growth mindset, motivation to tackle problems and think critically.

+ Kind and respectful with strong interpersonal skills and ability to maintain professional working relationships.

+ Excellent customer service skills.

+ Solid understanding of financial concepts and budget management.

+ Ability to complete accurate data entry, prepare and maintain detailed records, files, and reports on an ongoing basis.

+ Proven time management skills with ability to adapt to changing priorities.

+ Solid verbal and written communication skills and ability to work with accuracy and attention to detail.

+ Knowledge of general office procedures, protocol, and professionalism.

+ This position is privy to confidential information and must act with a high level of integrity.


Special Instructions


To apply, please submit the following materials:


1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.


We may request references at a later time.


Please apply by January 26, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://colorado.edu/jobs) .


In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.


To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Business-Operations-Assistant/69442 (https://apptrkr.com/6851280)


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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

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University of Colorado