Business Office & Operations Manager

Qualifications of a successful candidate include:

• BA/BS degree in Business, Finance, Accounting, or related business discipline;
• Successful experience in accounting and financial management, operations management, team development, and supervision of staff;
• Five (5) years of financial management experience preferred, faith-based program leadership experience ideal;
• Ability to develop and maintain positive relationships at all levels, excellent collaboration skills;
• Excellent written and verbal communication skills, including the ability to produce clear, concise reports and recommendations and make presentations to varied groups;
• Proficient computer skills required including MS Word, Excel, Outlook, and accounting software applications;
• An understanding and respect for the teachings and mission of the Church to be able to promote the mission and moral and social teachings of the Roman Catholic faith.   

Essential Duties:

• Provide leadership and maintain positive relationships and effective communication between the faith communities, as well as internal and external groups, including vendors and outside authorities;
• Consult with and advise the pastor on business and administrative matters that affect the community;
• Collaborate closely with the pastor on various operational duties;
• Assist the pastor in the stewardship of all resources in collaboration with the Parish Finance
• Committees and Parish Councils;

Finance and Accounting functions include:

• Direct and supervise two part time bookkeepers and manage financial operations;
• Ensure the financial records of the parish family are kept in proper order and all reporting is timely;
• Direct and prepare annual budgets;
• Support finance committee’s at parish sites;
• Oversee audits and ensure financial accountability and stewardship policies are implemented and maintained;
• Maintain records and file reports consistent with policies and procedures;
• Provide support and licensing for volunteers and committee’s to conduct stewardship drives and fundraising events;

Human Resource functions include:

• Coordinate the process of performance appraisals on an annual basis for all personnel;
• Establish and implement compensation, benefits and personnel policies;
• Establish and provide employee training for all staff;
• Process new hire and termination paperwork;
• Responsible for risk management;

Other duties include:

• Assess and address technology needs and related staff skills development;
• Supervise any major construction, improvement, or repair project;
• Solicit and review bids and quotes and negotiate contracts;
• Represent the community at parish, family, vicariate, and diocesan meetings and functions;
• In collaboration with the pastor, support potential transition activities of the parish school into the newly established Diocesan School District. Complete any final reporting post transfer. Act as the parish liaison to the school within the new structure;
• Establish a collaborative team culture;
• Oversee parish communications inclusive of website, social media resources and weekly bulletins;
• Collaborate with other parish locations to leverage resources and identify efficiencies to best forward the mission.