Business Office Manager- Temporary

About Us

Marshall Healthcare Facility is a 64 bed skilled and long term care facility located in the beautiful coastal town of Machias, Maine. Our employees are among the most loyal and dedicated, some having worked here over 25 years. In addition to the attention provided by our highly trained and skilled staff, our residents have complete access to restorative nursing and therapy services on an as needed basis. Through professional care planning and engaging activities, the aim is to help individuals live as independently as possible, with dignity and respect. Under the ownership of First Atlantic Healthcare, Marshall Health Care follows in First Atlantic's long standing reputation for excellence in Long Term Care

Marshall is Music & Memory certified and is a 5-STAR facility.

Temporary Business Office Manager Summary

As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities.

Essential Job Functions:

• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
• Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities
• Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.
• Prepare and submit monthly resident billings for services provided.
• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments.
• Monitor and manage the accounts receivable and collection processes.
• Pursue past due accounts persistently and maintain proper back-up documentation.
• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
• Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed.
• Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies.
• Provide statistics to audit and reimbursement for year-end processing.
• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
• Create a positive on-boarding experience for new hires.
• Bi-weekly payroll responsibilities

Office Manager Minimum Qualifications:

• Bookkeeping experience.
• Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems.
• Amazing customer service and communication skills.
• Excellent self-discipline and patience.
• Self-motivated, able to keep up with this demands of this position.
• Genuine caring for and interest in elderly and disabled people in a nursing facility.

We want to support your work and life balance, so we have flexible shifts available - and would love to speak with you about what interests you.

• Flexible Shifts
• Tuition reimbursement
• Full time employees have access to full benefits; medical, dental, vision, and disability
• Employer paid life insurance
• Flexible savings account, including medical & dependent
• Paid Time Off available to all employees
• 401(k) Retirement savings program with employer contribution