Business Office Manager- SNF experience

We seek a positive, professional Business Office Manager. Come join our winning team!

Our Mission: We are professionals committed to serving others, nurturing life, and promoting an individual’s ability to thrive.

Position Summary:

The primary purpose of this job position is to direct the business functions of the facility in a kind, professional manner and in accordance with current acceptable accounting, cost reimbursement and legislative guidelines related to the long-term care industry.  You will be accountable for the accurate billing of appropriate charges to the responsible party(ies), and the timely collection of these charges. 

Responsibilities:

• As Business Office Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
• Obtain managed care and Medi-Cal or Medicare authorizations including bed holds
• Assist with managing resident trust fund, including printing and distributing monthly statements
• Strong collection of payment skills.
• Manage the billing of the facility
• Verification of commercial insurance
• Supervise and train personnel involved in admissions, accounting, accounts payable, accounts receivable, resident funds/trusts, collections, petty cash, authorizations, PCC and/or other billing systems.
• Monitor internal controls to assure compliance with all established procedures.
• Represent the facility at, and participate in, internal and external top-level meetings as needed.
• Participate in departmental meetings – scheduling additional/follow-up meetings when needed.
• Serve as liaison to the Administrator, medical staff, and other professional and supervisory staff.
• Assist in standardizing the methods in which work will be accomplished.
• Maintain a system of financial recordkeeping to include ledgers, accurate recording of census, recording payments, writing receipts, posting cash journals, preparing and making bank deposits, etc.
• Implementation and management of accounts receivables per company Policies and Procedures
• Maintain census and report status changes
• Assist with Medi-Cal or Medicaid applications
• Prepare TARS as needed
• Track Medi-Cal and Medicaid redeterminations
• Participate in billing and payment processes including preparing bank deposits
• Undertake collection activity for bad debts
• Completes operational requirements by scheduling and assigning employees; following up on work results

Qualifications

• 2-4 years’ experience in healthcare billing, preferably in long term care environment
• Supervisory experience
• Experience to lead Business Office with strong Medicare/HMO billing experience
• Ability to understand and implement healthcare reimbursement, billing and accounting principles
• Must be knowledgeable of nursing practices, procedures, terminology, laws, regulations, and guidelines that pertain to long-term care
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Must be knowledgeable of accounting principles, laws, regulations, and guidelines pertaining to long-term care administration.

If you meet the qualifications above, please apply now. 

Benefits:

The company provides many benefits including the following:

• Competitive pay 
• Health Benefits – Medical, dental, and vision coverages with company paying majority of costs for Medical HMO (with buy up plan options available)
• 401(k) with company match (company match begins after 1 year of service)
• Company paid Life and disability insurance
• Paid Time Off  (Vacation, Sick, Holiday)
• Employee Assistance program
• Identity Theft and Travel insurance protections
• BeneHub employee sponsored discount programs and more….

We are proud to be an equal opportunity employer.

At Woodland Post-Acute in Woodland, CA, we’ve reimagined skilled nursing and rehabilitation by putting people first, both residents and employees. Our nurses, therapists, and support staff are empowered to deliver individualized care plans, advanced therapies, and meaningful outcomes without feeling like just another number in a system. Serving families throughout Yolo County, we provide short-term rehabilitation and long-term care focused on faster recovery, stronger outcomes, and a truly supportive environment. For our team, that means working in a setting that values clinical excellence, collaboration, and respect. We prioritize manageable workflows, strong leadership support, and a culture where your voice matters. Whether you’re at the bedside, in therapy, or supporting operations, you’ll be part of a group that’s committed to doing things differently—and doing them right. Conveniently located near local hospitals, our community offers not only a great place for residents to heal, but a place where professionals can grow, feel appreciated, and build a career with purpose.

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