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Business Office Coordinator

The Pointe at Deerfield

Deerfield Beach, Florida

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JOB DETAILS
SKILLS
Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Bookkeeping, Career Development, Communication Skills, Credit Cards, Detail Oriented, Healthcare, Human Resources, Marketing, Mathematics, Medicaid, Microsoft Excel, Microsoft Office, Microsoft Word, Office Management, Organizational Skills, Presentation/Verbal Skills, Reconciliation, Reporting Dashboards, Telephone Skills, Time Management, Vendor/Supplier Relations, Writing Skills
LOCATION
Deerfield Beach, Florida
POSTED
12 days ago

     Must have Human Resources experience     

      

*Perks and Benefits*

  • Earn up to 1% wage increase every quarter
  • 401K Retirement Plan with Safe Harbor matching contribution
  • Length of Service Bonus Program of up to $5,000
  • Employee Referral Bonus of up to $1,000
  • Access to earned wages prior to payday
  • Generous PTO Plan
  • Career Development
  • An employee engaged scheduling system
  • Affordable Medical, Dental, Vision, Supplemental Benefits
  • Sinceri Senior Living Discount Marketplace
  • Walking Spree rewards for healthy habits

Oh, and did we mention an amazing Team Environment?

*Some benefits may vary depending on position and employment status


Why You Should Work With Us:

As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 7th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.

Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!

Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered. Background checks for our communities in Florida will be completed through the Clearinghouse: https://info.flclearinghouse.com.

Purpose:

Responsible for coordinating office functions, including A/R, A/P, and some HR functions and providing assistance to the Business Office Manager daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.

Minimum Eligibility Requirements:


· Working knowledge of computers including Excel, Word, and MS Office is required.
· A desire and willingness to learn new systems.
· Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
· Ability to represent the Community in a positive and professional manner.
· Must be able to work effectively in an individual or team setting.
· Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.
· Adheres and Promotes to our company mission statement and core values.





Essential Functions:



Accounts Receivable
· Post resident payments, and ensure timely and accurate input.
· Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.
· Resident Information
· Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Collect, compute, and enter arrears charges. Send out resident billings. Enter rate changes and verify accuracy of all charges on resident’s account.
Accounts Payable
· Receive invoices and ensure accuracy of invoice and goods purchased.
· Code invoices and obtain proper authorization.
· Maintain orderly A/P files according to the bookkeeping manual.
· Handles Vendor relationships, including monitoring AP checks/dashboards for proper payment of invoices.
· Petty Cash Maintenance
· Obtain receipts and prepare weekly credit card reconciliations.
Other
· Answering the phones and referring to the appropriate department or person.
· Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.
· Follow Marketing guidelines for phone inquiries.
· All other duties as assigned















Working Conditions:

Able to work full-time, with possible weekend work.

Physical/Sensory Requirements:

Sedentary Work – Ability to exert 10 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.




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    About the Company

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    The Pointe at Deerfield