Business Manager

Position Summary:

TheBusinessManagerwilloverseeallfiscal-related matters to ensure that Divine Mercy Pastorate is compliant with all Church, state, and federal regulations by managing and maintaining accurate books, accounts payable and receivable, grant funding allocations, reconciliations and other various accounting tasks.

The Business Manager will serve as an active member of the pastorate leadership team,whichmeetsweekly. Responsibilities will include advising the Pastor on investments and budgeting, working to be the best steward of the funds entrusted to the Pastorate. The Business Manager serves as the human resources practitioner for the pastorate, responsible for supervising the administrative/finance team, resourcing team leaders and ensuring compliance with Diocesan policies.

Essential Duties and Responsibilities:

Supervise accounts receivable and accounts payable activities as follows:

• Supervise accountants with day to day activities.
• Ensure best practices for Internal Controls.
• Manage restricted donations and pass-through contributions.
• Ensureallpayableshavesufficientdocumentation.
• Ensureall payables follow Diocesan guidelines and policies for financial accountability.
• Process shared expense reports where applicable.
• Maintainan accounting file according to the Diocesan Record Retention Policy.

Supervise financial reporting as follows:

• Review bank accounts monthly.
• Prepare monthly financial reports for the Pastor and lead Finance Council meetings.
• CreateanannualbudgetforthePastorandfinancecounciltoapprovepriortothefiscal year end.
• Review and approve Diocesan annual report information on a timely basis.
• Reviewquarterly941’s,Year-endW2’sandW3inatimelyfashion.

Personnel:

• AssiststhePastorinallareasofhiring,onboarding,staffretention,annualevaluations, and personnel decision-making.
• Review and maintain the Employee Handbook.
• Reviewpayroll,ensuringaccuratedataentry,processingandcompliancewiththe employee handbook policies.
• Trainsnewemployeesonoperationaldetails,whilearticulatingthevisionofthediocese and Pastorate.
• Maintainspersonnel files according to the Diocesan Record Retention Policy.

Administration:

• Must be able to articulate the vision of the diocese and the Divine Mercy Pastorate.
• PreparesannualSafeEnvironmentAudittodocumentstaffandvolunteercompliance with the Diocesan Safe Environment Policy.
• Lead Finance Councils and Committee meetings as assigned.
• Mustcommittoongoingparticipationintrainingandcontinuingeducationprovidedby the Diocese and externally as well.

Essential Qualifications:

Primary:

• WillingnessandabilitytoeffectivelymakeknowntheCatholicChurch’steachings and theBishop’s DiocesanVision throughthe variedministry activitiesexpected of this position.
• MaintainarespectfulandopendialoguewiththePastor.Beingavailabletoassist him in areas of leadership, problem-solving, and planning.
• Willingness and ability to act as a personal witness to the Catholic faith by living both one’sprofessionalandpersonallifeinaccordancewiththedoctrinesandmoralteachings of the Roman Catholic Church.
• Strong leadership skills that are practical and applicable in the work setting.
• Strong computer skills; ability to learn new platforms and softwares.
• Ability to analyze current procedures and make improvements as necessary.
• Creates and coordinates work schedules for key hourly employees.
• Abilitytocreateannualbudgetswithteamleadersanddirectorswithstrongcollaboration, proven method, rationale and consistent follow through.