Qualifications/Requirements
Minimum BA degree in Finance, Accounting or Business
At least five years of experience in school accounting or applicable experience in business accounting, including budget preparation, forecasting, and implementation.
Familiarity with computerized accounting spreadsheets, software, and databases.
Google Suite experience preferred.
Ability to communicate and work with all staff and community members in a positive manner.
Reports to:
CEO
Tasks of the Business Manager
School Operations
Responsible for procurement of supplies, materials, and equipment.
Works with key personnel, such as Facilities Manager, Lunch Coordinator, Technology Manager, Transportation Liaison, Athletic Director, and Special Education Supervisor, to monitor and audit expenses and 3rd party contracts.
Prepare monthly financial reports.
Attend Public Board meetings.
Attend monthly finance committee meetings and other committee meetings as needed.
Respond to and resolve routine internal and external inquiries regarding financial information with parents, employees, and school organizations.
Acting member of the Development Committee
Train and support staff in the use of the online PO System
Support staff with guidance and fee collection for various school programs
Support staff and club advisors in building and creating budgets for ongoing activities
Responds to inquiries of charter authorizers as needed.
Financial Administration
Responsible for the development, forecasting, and monitoring of the yearly budget.
Recommend financing and investment options in collaboration with BOT and CEO
Review monthly financial reports and update monthly financial estimate templates.
Manage and reconcile the school's authorized bank accounts and petty cash funds. Oversee AP, district billing (AR), and payroll processes.
Weekly determines what AP checks to print and sends a report to the CEO
Approve purchase orders and vendor (ex: Amazon) purchases.
Reconcile monthly AMEX billing.
Manage quarterly reviews and year-end audits with outside accountants, as well as any site audits from State or Federal agencies. (Facilities, Federal Grants, etc.)
HR Responsibilities
Responsible for reviewing benefit plans yearly (along with HR & CEO) working with a broker to secure plans for the schools employees.
Prepares pay calculations for employees on disability.
Review payout calculations for terminated employees and bi-weekly pay calculations for new staff hired throughout the year.
Report 403B contributions and Alternative PSERS each pay period
Reviews and approves payroll prepared by the Human Resources Coordinator.
Review/Audit CEO and HR calculations on Salaries, Bonus and Stipends
Reporting Responsibilities
Monthly board reporting
Quarterly and annual federal grant reports
Quarterly and annual IDEA reports
Annual budget PDE 2028
Annual Financial Report AFR PDE 2057
Annual child accounting reporting - PIMS
Monthly and Annual PSERS reporting
Annual Charter School Report - assigned sections on fiscal solvency, assets, etc.
Annual 990 reporting information (as required by accountants)
Annual ACT 16 Contingency Fund reporting - PIMS (special education costs)
Annual Financial Information for Health Reimbursements SHARRS and Lunch Report
CNPEARS
Provide data/reports for other state reports grants, as needed by school leadership
Other duties
Right to Know Officer - responsible for answering formal information requests from the public.
Title 1 Coordinator
Attend Executive Sessions of the Board of Trustees as needed.
Attend Administrative Adjunct meetings regularly.
Responsibilities of liaison to the Franklin Commons Condominium Association
Supervise and support Bookkeeper.
Attend relevant training conferences as requested/required by the CEO or per PDE.
Attend Annual Leadership Planning exercises as requested/required by the CEO.
Perform other duties as assigned by the CEO.