Business Manager

Posting Details

Posting Details

Posting Number S15482P Working Title Business Manager Department VetMed-Business Office About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.

The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.

College/Unit/Department website www.vet.uga.edu Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday - Friday, 8:00 am - 5:00 pm

Advertised Salary Commensurate with Experience Posting Date 07/22/2026 Open until filled Yes Closing Date Proposed Starting Date 08/01/2026 Special Instructions to Applicants

This position will remain open until filled; however, full consideration will be given to applicants who submit a complete application by August 15.

Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Business Services Pro I FLSA Exempt FTE 1.00 Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications

Bachelor's degree in related field or equivalent plus five years professional experience.

Position Summary

This is a highly responsible professional administrative position in the CVM Business Office. This incumbent supports the Center for Vaccines and Immunology and Center for Neurodegenerative Research. Work involves a variety of administrative duties including project supervision, personnel administration for various CVM departments, budget analysis, grant and contract development and administration, and report preparation. Work includes extensive coordinative experience as well as detailed knowledge of the policies and procedures of the University. Duties are performed under the general supervision of the Administrative Financial Director while supporting the Center Directors, however, significant independent work is important.

Knowledge, Skills, Abilities and/or Competencies

• Considerable proven experience demonstrating knowledge and competence in the principles, concepts, and procedures of budgeting and financial administration.
• Involves proven ability to function effectively with conflicting priorities and multi-task on regular and extended basis.
• Demonstrated ability to effectively communicate within a complex and high-volume people-contact role.
• Considerable knowledge of personnel administration, visa, and procurement procedures.
• Thorough knowledge of University policies and procedures.
• Ability to remember and utilize a large amount of data, close attention to detail, comparing data and information, and ability to draw appropriate conclusions.
• Ability to verbally interact with a variety of individuals including faculty, staff, and management.
• Ability to organize information in logical manner.
• Communicate effectively via telephone, email, and in person to varied stakeholders.
• Utilize computer technology for all applications in a manner that meets performance goals.

Physical Demands

• Daily walks to various department facilities on campus.
• Lift and carry up to 15 pounds, both assisted and unassisted.
• Sit for long periods of time and use of repetitive actions during the entire work day.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Utilizes extensive knowledge of budget and grant parameters and staffing levels to coordinate with director to reallocate and ensure sufficient funding for all department activities and personnel. In absence of director, may make reallocation decisions following own judgment and known department guidelines, keeping the department head subsequently informed.
• Remains up-to-date on the status and general balances of a variety of accounts and provides consultation to director. The department budget is comprised of a large number of various accounts and funding sources including: instruction, special, administrative, and research grants and contracts.
• Actively participates in the development of the department budget including goals, analysis of prior year commitments including maintenance contracts, salaries, funding sources, etc.
• Effectively communicates with Primary Investigators (PIs) and co-PIs to ensure compliance with grant and contract restrictions and compensation of staff.
• Develops effective working relationships with college and campus administrative, financial, and education offices including OVPR, OIE, Faculty Affairs, and the Graduate School. Uses extensive knowledge of UGA processes and policies.
• Ensures all payroll related activities are allocated to the proper account of project.
• Enters requests for journal voucher transfers and other allowable account transfers. Processes account close-outs, effort reporting, progress report assistance.
• Reviews purchasing transactions and check requests to ensure expenditures are reasonable, allocable and allowable according to OMB and agency guidelines. Analyze accounts, provide financial projections to investigators, advise of potential problems and offers recommendations for corrective action.
• Provide faculty members with monthly financial reports and salary distribution summaries on award expenses. Importantly, the business manager should proactively monitor all grant expenditures and balances and advise the principal investigators on the timely and appropriate spending of grant funds to effectively manage annual budgets.
• Coordinate with the sponsored programs office to ensure the timely establishment of grant awards, including smooth, uninterrupted transitions between yearly budget periods for both non-competing and competing renewals
• Oversee all institutional, departmental, and extramural grant-related expenditures

Percentage of time 50 Duties/Responsibilities

• Prepares invoices or intra-university charges for internal and external clients in a timely manner for all department sales and service accounts. Follow-up as necessary with past-due notices and maintaining the receivables aging report.
• Functions effectively and comfortably in high volume interaction with a large constituent base including faculty, students, staff, upper administration, visiting scholars, and others.
• Ensures timely approvals of pcard purchases, UGAmart orders, expense reports, and payment requests.
• Establishes an effective and efficient record-keeping system for payroll, personnel, grants, etc. and maintains system according to Board of Regents guidelines.
• Develops complex reports and records to aid department head and others in the analysis of department financial status.

Percentage of time 30 Duties/Responsibilities

• Serves as department liaison with administrative directors in similar units on campus and elsewhere.
• Represent staff in CVI and ICNDR Recruiting committees and provide administrative support for Centers' strategic goals and plans.
• Other duties within the purpose and scope of this position.

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Carey Paul Recruitment Contact Email cpaul@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents