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Business Coordinator

Texas Tech University

Lubbock, TX

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JOB DETAILS
SALARY
$23.08–$30.63 Per Hour
SKILLS
Accounting Software, Administrative Skills, Billing, Budgeting, Business Operations, Calendar Management, Conference Management, Cost Analysis, Customer Support/Service, Detail Oriented, Employee Orientation, Event Management, Expense Analysis, Expense Reports, File Management, Financial Analysis, Flyers, Funding, HRIS/HRMS, Inventory Management, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Onboarding, Operations, Operations Processes, Organizational Skills, Payment Processing, Philosophy, Plan Meetings, Purchase Orders, Purchasing/Procurement, Records Management, Regulations, Safety Compliance, Safety/Work Safety, Spreadsheets, Telephone Skills, Travel Planning, Vendor/Supplier Relations, Willing to Travel
LOCATION
Lubbock, TX
POSTED
4 days ago

Major/Essential Functions

  • Prepare/submit /track daily and annual purchase orders (POs), for assigned area(s). Complete electronic receipts in TechBuy for invoice and payment processing. Maintain departmental procurement card, reconcile monthly procurement card statement.
  • Maintains and monitors FOPs on a daily, monthly, and annual basis for assigned area(s). Review Open Encumbrance Report for assigned area(s) on a weekly basis. May assist with cost analysis, fiscal year expenditures analysis, and budget preparation. 
  • Process required invoicing related to work orders and projects to include Gateway entries, IV entries, and updating work order logs accordingly. 
  • Maintain supply inventory for assigned area(s), including keeping office and break room supplies stocked and organized and handling supply requests from staff.  
  • Answer telephones for assigned areas in a professional manner and provide excellent customer service. Organize and facilitate meetings and conference calls as needed. Process outgoing mail. Sort and deliver incoming mail.  
  • Calculate, coordinate, and make travel arrangements. Prepare travel pre-approvals/expense reports for travelers in assigned area. Process and review travel related forms as needed, ie Travel Exception Form. 
  • Provide support to assigned areas including assisting with conference registrations, meeting preparation, conference room reservations and preparations, and campus parking requests. Maintain Conference Room calendar for the ATLC.
  • Assist Senior Events Coordinator with IT Events which can include monitoring attendance, handing out supplies/flyers, etc for the day of the event. Events can include Red Raider Orientation, Community Outreach, IT departmental events, etc.
  • Communicate with stakeholders for events and areas that are supported by updating with relevant details and updates. This can include dates, times, funding, and final results. 
  • Handle accordingly all Student Assistant personnel processes including new hire paperwork, ePAFS, on-boarding, drug screen consents and authorizations, and payroll related items for High Performance Computing Center. 


Grant Funded?

No

Pay Basis

Hourly

Schedule Details

M-F 8am-5pm

Work Location

Lubbock

Preferred Qualifications

  • Detail and service oriented. 
  • Excellent Customer Service skills. 


Department

IT Business Operations

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Shift

Day

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years. 

Does this position work in a research laboratory?

No

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Knowledge, Skills, and Abilities

  • Ability to organize work effectively. 
  • Ability to develop and maintain good relationships with coworkers, vendors, and other campus areas. 
  • Ability to apply resources, policies, and information for daily business operations, solutions and other outcomes. 
  • Proficiency with Microsoft O365 applications including Outlook, Word, Excel, TEAMS, and PowerPoint.  
  • Working knowledge of administrative and clerical procedures and systems such as document processing, spreadsheets, managing files and records, designing forms, and other office procedures and terminology.
  • Understanding of TTU’s accounting system, HR system, travel system, and other essential systems and operating procedures along with the customer service philosophy. 

 

Hourly Pay Range

$23.08 - $30.63 - $37.69

About the Company

T

Texas Tech University