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Business Coordinator

Texas Tech University

Lubbock, TX

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JOB DETAILS
SALARY
$23.08–$30.63 Per Hour
SKILLS
Administrative Procedures, Administrative Skills, Budget Management, Budgeting, Calendar Management, Card Processing, Communication Skills, Conflict Resolution, Customer Support/Service, Decision Support, Document Management, Event Management, Expense Allocation, Expense Reports, Expense Tracking, Finance, Financial Reporting, Financial Systems, Follow Through, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Purchasing/Procurement, Reconciliation, Regulations, Resource Management, Safety Compliance, Safety/Work Safety, Time Management, University/School Policies, Vendor/Supplier Selection, Writing Skills
LOCATION
Lubbock, TX
POSTED
Today

Major/Essential Functions

Monitors budgetary activity and tracks expenditures against allocations across Fraternity and Sorority Life, Spirit, the Student Enrichment Center, and Student Involvement. Reconciles departmental accounts on a recurring basis and prepares summary financial reports for the Director of Business and Finance to support informed budget decision-making across all four areas and individual department Directors.

Serves as authorized p-card holder for assigned Student Life departments. Processes, documents, and reconciles p-card transactions in accordance with TTU purchasing policies. Coordinates preparation and submission of purchase orders and communicates with vendors and university procurement offices as needed to facilitate accurate and timely purchasing activity.

Coordinates conference travel, team travel, and travel-related paperwork for department staff and student groups across the four supported areas. Assists directors and staff with travel-related financial actions including pre-travel authorization, expense report submission, and post-travel reconciliation to ensure accurate and timely processing.

Serves as a consistent operational point of contact across Fraternity and Sorority Life, Spirit, the Student Enrichment Center, and Student Involvement. Facilitates communication and coordination between department directors and the Directors office, helps surface operational needs across units, and supports consistency in administrative and financial processes division-wide.

Provides general administrative support to the directors of the four supported departments and the supervising Director, including drafting correspondence, preparing materials, managing documentation, scheduling meetings, coordinating availability across departments, and ensuring timely communication of meeting details. Responds to written, phone, and in-person inquiries directed to the supported departments or the Student Life office with professionalism and appropriate follow-through. Routes communications to the appropriate party and maintains a high standard of responsiveness. Provides event planning and logistical coordination support for department-level activities within the four supported areas and assists Student Life upper-administration with larger divisional events as needed.

Performs additional duties as assigned by the Director of Business and Finance in support of Student Life operational needs and divisional priorities. 

Grant Funded?

No

Pay Basis

Hourly

Schedule Details

8am - 5pm

Work Location

Lubbock

Preferred Qualifications

  • Experience working within university financial systems such as Banner, Emburse, or comparable platforms.
  • Experience coordinating events or logistics involving multiple departments or large groups. Strong working knowledge of Microsoft productivity tools including Excel, Word, Outlook, and Teams in a professional administrative environment.


Department

Vice Provost for Student Life

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Shift

Day

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years. 
 

Does this position work in a research laboratory?

No

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Knowledge, Skills, and Abilities

The attributes required to perform the job are generally demonstrated through qualifying service, education, or training.

Working knowledge of customer service principles, university policies, and administrative procedures, with the ability to apply them consistently across a multi-department environment.

Strong written and verbal communication skills, including the ability to express information clearly and concisely, interpret and present data findings, and identify and help resolve areas of conflict or discrepancy. 

Ability to manage time and resources effectively, exercise sound judgment, and respond proactively to the operational needs of multiple departments simultaneously.
 

Hourly Pay Range

$23.08 - $30.63 - $37.69

About the Company

T

Texas Tech University