Business Administrator, Sr., Department of Internal Medicine (College of Medicine Phoenix)

Financial/Budgeting:

• Create and manage budgets with department leaders; manage integrity of budget data in budget system for all funding sources (state, grant, gift, etc) to ensure accurate department and college reports.
• Manage budget loads in university system for all assigned departments.
• Control and manage proper accounting and records of operational and special budgets; manage and control expenditures in accordance with budgeted amounts.
• Prepare or manage preparation of financial and administrative reports needed internally and externally (partner hospitals).
• Analyze and interpret statistics, financial data, and management planning data for predicting resource needs while developing long range plans.
• Manage and plan for the needs of staff, capital equipment/improvements, supplies and services.
• Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the department, college, university and outside governing agencies.

Payroll/Time and Labor:

• Collaborate with accounting team to manage funding distributions for department employees, ensuring accurate annual all-funds funding.
• Manage and advise on personnel processes for payroll, classification, recruiting, and new hire actions, ensuring compliance with applicable policies.
• Oversee departmental on-boarding and orientation of new members of staff, faculty or administration.
• Manage time approvals and other personnel action approvals to ensure compliance with FLSA and university policies.

Other Business Processes:

• Manage communication to staff regarding financial and operational matters
• Serve as initial contact and manage the process for non-sponsored projects contract needs, including working with University contracting services and COM-P Directors of Operations, Deans, Department Heads and Center Directors to ensure agreements are in compliance and executed in a timely manner.
• Interpret, implement, develop and/or recommend changes to policies and procedures based on internal and external needs.
• Represent college, department or work unit at meetings or conferences within all levels of the university organization.
• May serve as liaison during university capital inventory reporting process.
• Manage a variety of business, financial and operational processes and/or projects as needed, including updating and improving processes and practices.
• May supervise employees.

Knowledge, Skills & Abilities:

• Demonstrated experience implementing zero-based budgets, including managing the annual maintenance and full budget life-cycle; including use of electronic budgeting systems and databases.
• Demonstrated experience with quality process management and improvement.
• Ability to uphold a professional demeanor, regard for confidentiality, and handling of sensitive information in a discreet manner.