Business Administrator

Description

Key Responsibilities

• Serve as the primary administrator for internal fiscal and business processes for ABCD Head Start, ensuring timely and accurate execution of day-to-day financial operations. 
• Initiate, review, and process ABCD Head Start-related paperwork, including but not limited to: Change of Status Requests, Check Disbursement Requests, Payroll Authorizations, Purchase Requisitions, Purchase Order Amendments, and Local and Out-of-Town Expense Requests. 
• Review all fiscal aspects of ABCD Head Start-related hiring packets, personnel changes, and related documentation for accuracy, appropriate coding, and alignment with approved budgets.
• Provide operational support to the Deputy Director in the creation of budgets for new grants and grant renewals, including compiling and organizing supporting documentation 
• Serve as primary point of contact for program staff on routine fiscal and administrative questions, providing guidance on internal processes, forms, timelines and requirements. 
• Regularly update the budget to include changes in cost allocation, personnel, etc.
• Administer internal fiscal processes, such as the MBTA Pass Request Program, ensuring consistent application and accurate recordkeeping.
• Assist with other fiscal and administrative work as needed.

• Support vendor and contractor relationships by coordinating fiscal documentation, purchase orders, and payment-related materials in collaboration with the Business and Grants Coordinator, Center Directors, and Finance Department. 
• Interface with temp agencies and other vendors to provide status updates, resolve routine issues, and ensure timely processing of contract related documentation on financial matters.
• Maintain organized and auditable records related to vendor agreements, purchase orders, and fiscal correspondence. 

• Support the implementation and consistent use of internal fiscal systems, tools and processes by maintaining documentation and reinforcing standardized procedures. 
• Attend and participate in meetings, trainings, and professional development opportunities.
• Engage in ongoing staff development to expand knowledge of nonprofit finance and grants administration. 

Skills, Knowledge and Expertise

• Minimum of a Bachelor’s Degree in business, finance, social science or related field and one to three years of experience in business administration, human services, or related field required. 
• Experience in the non-profit sector and/or financial experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite (Google Docs, Sheets, Slides, Forms, Drive).
• Demonstrated capacity in administrative finance, budget support, or operational business functions
• Proven ability to process a high volume of administrative and financial paperwork and tasks in an accurate and timely manner.
• High level of organization and attention to detail.
• Excellent written and verbal communication, critical thinking abilities, and interpersonal skills.
• High level of professionalism, including maintaining confidentiality of sensitive information at all times.
• Demonstrated initiative and ability to work both collaboratively and independently in a culturally diverse, interdisciplinary team.

Why Work Here

• Make a Difference: Every day, your work directly impacts the lives of thousands in the Greater Boston community, empowering them and making positive, lasting change.
• Inclusive Environment: ABCD values the diversity of its workforce, with an inclusive culture that respects individuality and promotes collaboration.
• Continuous Learning: We offer numerous training and development opportunities, ensuring our staff remain at the forefront of community action methodologies and strategies.
• Comprehensive Benefits: At ABCD, we take care of our own, providing a competitive benefits package, including health coverage and retirement plans.
• A Legacy of Impact: Join an organization that boasts a legacy spanning over half a century, consistently championing the rights and needs of our community's most vulnerable.
• Teamwork & Camaraderie: Be a part of a passionate team, united in their mission to combat poverty, and ensure every individual can reach their fullest potential.