Business Admin Specialist / Director of Administration

Who You Are

• Failure doesn’t intimidate you - it challenges you to keep growing.
• You are growth-minded, fueled by curiosity and asking great questions and motivated by the satisfaction of helping a top performer operate at full capacity.
• You think three steps ahead, stay calm under pressure, and love solving problems that others find overwhelming.
• You are equal parts strategist and executor
• You take pride in running a tight, accurate operation at high speed

If this sounds like you, this opportunity could be your perfect role to continue to sharpen your saw, with a path to Operations Manager. (If you’re the kind of person who needs constant direction or freaks out when things change, this role will be your worst nightmare.)

The Job – What You Will Do

You will perform all of the back end administrative functions that keep the Firm running smoothly.

Project & Operations Coordination – Own the Back End Processes that Keep us Running

• Own the administrative steps in the client engagement process from sending the contract to setting up the file and next step tasks for the hand off to our Account Manager team
• Set up new client engagements in the firm’s project management system
• Adjust project hours in practice management system
• Track and update internal dashboards and metrics to ensure “the trains run on time”
• Support documentation of firm processes, systems, and standard operating procedures
• Oversee office management including supplies, mail, and vendor coordination
• Manage special projects that enhance efficiency, organization, and client experience
• Assist with drafting invoices for billing
• Follow up on outstanding AR

Sales Enablement – Support the Back End Revenue Generation

• Support sales process by logging information into the CRM system
• Send client engagement letters, receive signed agreements, log into the CRM system and set up the new client file
• Support client relationship management—send cards, check-ins, gifts and follow-ups that demonstrate high-touch service
• Support incoming email flow to keep business moving

The Type of Person Who Thrives at GrowthWise

• You’re smart. Like really smart — high processing speed, high attention to detail, high sense of ownership.
• You think three steps ahead. You don’t wait for someone to tell you what’s next — you’ve already started it.
• You like being in the middle of things — solving, juggling, moving.
• You catch errors before anyone else does and notice details that make things better.
• You’re okay with risk. This is a small, growing business. There’s no corporate safety net here — but there’s freedom, learning, and massive upside if you’re good.
• You don’t get rattled by pivots (and there are constant pivots). You adapt fast and stay calm when others get frustrated.

What Success Looks Like in this Role

• You are reliable.
• You bring solutions and ideas.
• You make things easier, faster, and cleaner.
• You make the firm look sharp and put-together.

Business Admin Specialist / Director of Administration - What You Have

• Experience working alongside a small team, start up or small business / Founder led environment
• Strong organizational and prioritization skills; able to manage multiple moving parts with accuracy and speed.
• A proactive, solution-oriented mindset—when issues arise, you solve them.
• Comfort operating with limited direction; independent, accountable, and resourceful.
• Tech fluency and comfort learning new tools quickly – you have experience using AI and are excited by learning and implementing new systems
• Excellent written and verbal communication skills; professional and clear client correspondence.
• High attention to detail with the ability to move fast without sacrificing accuracy.
• Flexibility to adapt to a growing business, evolving systems, and changing priorities.
• A sense of humor, low-drama attitude, and commitment to being part of a high-performing team.

Benefits For You

Your compensation will be $75,000 to $90,000 salary, plus opportunity for additional incentive bonus based on contribution to the Firm.

You will be offered your choice of Kaiser medical insurance with Firm contribution towards your premium, paid holidays and paid time off, 401k with company contribution and an additional profit share opportunity.

Hybrid schedule – working two days per week in office in Rocklin.

About Us

GrowthWise Search Partners is a strategic people growth and hiring consulting firm – not your average “headhunter”. We specialize in construction, agriculture, and professional service companies, delivering results through consulting-led search and hiring strategies under a non-contingent model.
We are woman-owned, value-driven, and committed to excellence, speed, and service.